Real Estate Administrator

LandSolutions; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A land access consulting firm is seeking a qualified candidate in Toronto for a full-time temporary role managing property acquisition requests. The ideal candidate will have at least 3 years of experience in coordinating land and property data, along with strong skills in Microsoft Office, especially Excel. The position offers a hybrid work arrangement and a contract length of one year with the potential for renewal.

Qualifications

• Minimum of 3 years of experience in managing land and property data.
• Strong attention to detail for dataset presentation.
• Technical proficiency with troubleshooting skills.

Responsibilities

• Manage incoming property acquisition requests.
• Draft and track documents related to property acquisition.
• Maintain reporting database accuracy.

Skills

Property acquisition management

Data verification

Document drafting and review

Microsoft Excel

GIS systems familiarity

Stakeholder communication

Tools

Microsoft Office Suite

GIS systems

Job description

Company Information

LandSolutions is actively engaged in all areas of land access including Power (Generation and Transmission) Public Infrastructure Renewable Energy Oil and Gas (Upstream and Midstream) and Telecommunications. Our expert-level service and subject matter experts are well-established across Canada and the United States.

Division

Land & Property Advisory Solutions

Work Arrangement

Full-time temporary hybrid

Location

Toronto ON

Contract Length / End Date

1-year with option to extend

Posting Close Date

August 31 2025

Responsibilities

• Managing incoming property acquisition requests and coordinating the associated workflow.
• Experience in obtaining / verifying property data / information via GeoWarehouse and Teranet.
• Drafting, reviewing and tracking documents related to property acquisition projects ensuring proper completion and compliance.
• Performing regular property data entry manipulation and verification tasks to maintain reporting database accuracy.
• Organizing filing and maintaining property-related documentation following established structure and data integrity protocols.
• Obtaining and verifying property and landowner information.
• Communicating effectively with different internal / external stakeholders and teams to support project activities and workflows.
• Processing payments for licenses and receipting invoices.
• Identifying potential gaps or issues in data management, suggesting best practices and troubleshooting problems to enhance team operations.

Qualifications

• Minimum of 3 years of practical experience in administrating, coordinating and managing land and property data and documentation for right-of-way and / or utility‑scale projects.
• Proficient in Microsoft Office Suite particularly Excel and PowerPoint (intermediate level or higher).
• Strong attention to detail with a focus on the professional appearance of datasets and presentation materials.
• Experience or familiarity with GIS systems and enterprise solutions is considered an asset.
• Possesses strong technical proficiency demonstrating the ability to troubleshoot and independently resolve issues.
• Exceptional soft skills with the ability to interact with diverse project stakeholders.
• Excellent communication and interpersonal skills for stakeholder engagement.

Working Relationships

• Regular collaboration with cross-functional teams across departments and business units.
• Frequent interaction with clients, vendors and external stakeholders.
• Strong interpersonal communication to guide discussions with various parties ensuring alignment with business objectives.

Equal Employment Opportunity

LandSolutions Inc. is proud to be an equal opportunity employer. We are committed to providing equal opportunities to all and our selection process is free from bias or discrimination. We do not discriminate based on race, color, religion, gender, age, status, national origin or disability or any other legally protected characteristics. Please note that only candidates who are legally authorized to work in Canada will be considered for this position.

If you are ready to contribute to meaningful projects and take your career to the next level we encourage you to reach out today!