Real Estate Administrative Assistant

TEEMA Solutions Group; Mississauga; On-site; CAD 40,000 - 60,000; Full time

Job summary

A real estate agency in Peel Region, Mississauga, is seeking a motivated and organized Real Estate Administrative Assistant. The ideal candidate will provide critical support to real estate agents, managing various administrative tasks such as document preparation, client communication, and office management. This full-time, permanent position requires a post-secondary degree and at least 2 years of experience in the real estate sector. Flexibility in hours is essential.

Qualifications

• 2 years of relevant work experience within the real estate industry.
• Self-motivated, hardworking, detail-oriented, and analytical.
• Demonstrated interest and passion for real estate.

Responsibilities

• Provide general administrative support to real estate agents and brokers.
• Prepare and distribute real estate forms and documents.
• Communicate with clients by greeting them and answering inquiries.
• Manage day-to-day office activities and maintain filing systems.
• Coordinate property showings and assist at open houses.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Team Player

Education

Post-secondary degree

Tools

MLS

TRREB

MATRIX

REALTOR.CA

Microsoft Office Suite

WebForms

REALM

Stratus

DigiSign

DocuSign

Broker Bay

Job description

Nik Handa Real Estate is hiring a motivated and organized Real Estate Administrative Assistant to support our the real estate agent by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions

Key Responsibilities:

Administrative Support: Provide general administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and organizing meetings.

Document Preparation: Prepare and distribute real estate forms, documents, and marketing materials. Ensure all necessary documents are well-maintained and organized.

Client Communication: Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls.

Office Management: Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail.

Coordination: Coordinate property showings, assist at open houses, and gather feedback from clients.

Data Management: Maintain databases, create and update reports, and ensure accuracy of property and financial data.

Travel Arrangements: Make travel arrangements for agents and brokers as needed.

Required Skills:

Mandatory Softwares:

Must have used and have proficient knowledge on the following Softwares:

-Can Navigate and use MLS, TRREB, MATRIX, REALTOR.CA

Can Effectively use and have experience with using of WebForms, REALM, Stratus, DigiSign, DocuSign, Broker Bay

Prior experience using Follow up boss or KV Core is preferred

-Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.

Organizational Skills: Strong organizational and time-management skills to handle multiple tasks efficiently.

Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members.

Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data.

Team Player: Ability to work independently as well as part of a team.

Qualifications and Experience

Post-secondary degree

2 years of relevant work experience within the real estate industry.

Self-motivated, hardworking, detail-oriented, and analytical with a strong desire to learn.

Demonstrated interest and passion for real estate in general.

Ability to apply judgment, strategic thinking, and forward planning.

Ability to establish credibility, trust and build relationships with people at all levels of the organization.

Must demonstrate a high level of ethics and personal integrity.

We appreciate the interest of all applicants, however, only those candidates to be interviewed will be contacted.

Job Type: Full-time, permanent

Schedule: Monday to Friday, Saturday & Sunday. Must have flexible working hours.