Rail Billing Coordinator (18-month Term)

Irving Oil; New Brunswick; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading energy company is looking for a Rail Billing Coordinator in New Brunswick, Canada. This role involves creating and auditing transportation documentation to ensure regulatory compliance for rail and marine shipping. The successful candidate will manage time-sensitive tasks and develop reports while maintaining strong communication with stakeholders. The company offers a range of benefits including competitive compensation, wellness support, and opportunities for community engagement, fostering a diverse and inclusive work environment.

Benefits

Access to full fitness facility

Onsite nurse

Parking allowance

Medical and dental benefits

24/7 Employee Assistance Program

Paid volunteer day opportunities

Qualifications

• Minimum 3 years of related experience in transportation or logistics is preferred.
• Knowledge of Transportation of Dangerous Goods Regulations is an asset.

Responsibilities

• Create and audit shipping documents for rail movements.
• Engage with resources to address non-compliant shipping documents.
• Conduct daily reviews of outbound and inbound rail shipping documents.

Skills

Strong verbal and written communication skills

Proven ability to maintain good working relationships with stakeholders

Attention to detail

Strong knowledge of MS office applications, particularly Excel

Strong analytical skills

Ability to manage multiple priorities and meet deadlines

Education

Post Secondary education in Business Administration

Tools

MS Office (Excel)

Job description

As a Rail Billing Coordinator, you will provide 24 hour, 365 day rotational shift coverage to ensure efficient and accurate creation and auditing of Transportation of Dangerous Goods (TDG) documentation. Your goal will be to deliver critical shipping documents and support Rail fleet coordination and Marine shipping movements, while maintaining regulatory compliance and keeping refinery railcar racks in service at all times. Your success will depend on your ability to create and analyze reports, manage time-sensitive tasks under a 24/7 schedule, and ensure accuracy and compliance in all documentation and processes.

If you are interested in this exciting opportunity, please apply by December 26th, 2025.

What We Offer

• Work Environment - Work onsite in our beautiful home office building with access to a full fitness facility, onsite nurse, and a café
• Competitive Compensation – Including a parking allowance
• Flexible Benefits Plan - Including medical and dental benefits that are both in effect from day one
• Wellness Support – With 24/7 access to our Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities

• Create shipping documents for all railcar movements; attention to detail and TDG compliance essential
• Create Marine Billing; includes the requirement to follow strict Marine billing processes and compliance
• Create Cintellate incidents as required including fact gathering and initial investigation
• Validate and retain records - outbound and inbound shipping records compliant with TDG compliance and daily rail performance records
• Create various reports; collect and manipulate time sensitive data, ensuring accuracy of reporting
• Review and audit inbound and outbound shipping documents to ensure compliant documentation is retained
• Engage with available resources to problem solve non-compliant shipping documents and initial investigations
• Conduct daily reviews and approvals of inbound & outbound rail shipping documents confirming compliance with TDG regulations in both Canada & the US
• Complete process and procedure reviews, develop process improvement documentation and make process improvement recommendations

Your Skills

• Proven ability to maintain good working relationships with stakeholders including senior leaders
• Strong verbal and written communication skills
• Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines
• Strong attention to detail
• Strong knowledge of MS office applications, particularly Excel
• Strong analytical skills
• Proactively using available resources to problem solve

Your Experience

• Post Secondary education in the field of Business Administration
• 3+ years of related experience. Transportation, operations, or logistics experience considered an asset
• Knowledge of Transportation of Dangerous Goods Regulations an asset

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Administration

Job Requirements - Education

Undergraduate