Quote Specialist

MSupply; Kitchener; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading HVAC and plumbing supplier is seeking a Quote Specialist in Kitchener, Ontario. This role involves preparing detailed quotations for projects, collaborating with sales teams and contractors, and developing pricing strategies. Candidates should have 3+ years of experience in the HVAC or plumbing industry, excellent communication skills, and strong technical knowledge. The company offers comprehensive health benefits, paid time off, and a supportive work environment.

Benefits

Comprehensive health benefits

Life insurance

Paid time off

Employee Assistance Program

Qualifications

• 3+ years of experience in the commercial HVAC and/or plumbing industry.
• Proven experience with project quotations.
• Strong technical knowledge of HVAC and/or plumbing systems.

Responsibilities

• Prepare accurate quotations for projects based on specifications.
• Develop pricing strategies and compile technical documentation.
• Collaborate with sales teams and contractors for bid preparation.

Skills

Commercial HVAC experience

Plumbing industry knowledge

Strong communication skills

Analytical skills

Organization and attention to detail

Education

Associate’s Degree/Diploma in Business or Engineering

Job description

Do you love working with talented people? So do we!

Our team is growing and we’re looking for best-in-class talent. We value experienced, career-minded employees who focus on teamwork, professionalism and an unparalleled commitment to customer service. We offer full-time employees a competitive benefits package that includes health, dental and vision insurance, along with life and AD&D insurance, 401k plans, vacation time and more.

Browse positions available at mSupply and throughout our HVAC, plumbing and appliance parts business units nationwide. Use the filters to narrow by department, business unit or location.

Position: Quote Specialist

Location: Kitchener, Ontario

Job Id: 3081-MARKS SUPPLY

# of Openings: 1

About mSupply TM
mSupply is North America’s leading distributor of OEM repair parts and equipment, serving professionals in the appliance, HVAC, plumbing, commercial kitchen, and pool/spa industries. Headquartered in St. Louis, MO, mSupply is a multi-billion-dollar enterprise offering an extensive product range, industry expertise, and seamless service. With more than 2,000 associates across the U.S. and Canada, mSupply’s family of brands delivers with speed, reliability, and precision through its branches, distribution centers, and extensive fleet of delivery vehicles. Shipped orders reach 93% of U.S. customers via next-day ground delivery and 100% within two days. For more information, visit mSupply.com.

About Marks Supply
Since 1962, Marks Supply has provided top-quality HVAC, hydronics, PVF and plumbing products to customers in Ontario with a level of service recognized throughout the industry as exceptional. From OEM equipment to replacement parts to value‑added support, Marks carries trusted brands such as American Standard and Ameristar. For more information, visit markssupply.ca.

Job Summary

The Quote Specialist is responsible for preparing accurate and competitive quotations for projects based on specifications, drawings, and product schedules. This role requires collaboration with sales teams, contractors, vendors, and manufacturers to gather all necessary information and deliver precise, profitable bids. The Quote Specialist plays a key role in developing pricing strategies, compiling technical documentation, and supporting contractors with detailed project binders, shop drawings, and maintenance manuals.

Duties and Responsibilities

• Review specification sheets, drawings, and schedules received from contractors, the Construction Association, and internal sales staff to ensure completeness and accuracy.
• Determine project closing dates, identify key contractors, and coordinate follow-ups with manufacturers and sales teams to obtain required information.
• Develop and maintain strong relationships with vendors, requesting and evaluating quotes to determine optimal pricing strategies for each project.
• Utilize supplier pricing and manufacturer data to develop competitive bids that maximize profitability while maintaining customer satisfaction.
• Collaborate closely with Sales Representatives, Project Managers, and Branch Managers to provide accurate pricing, timely updates, and responsive communication.
• Maintain detailed project tracking logs, including bid dates, contractors, pricing updates, and project status.
• Prepare comprehensive project binders, including shop drawings, amendments, and maintenance manuals for contractors.
• Ensure all quotations and project documentation meet company quality standards and support operational efficiency.
• Provide technical support and clarification to internal staff and customers as needed throughout the quotation and project lifecycle.
• Performs additional duties as assigned, with flexibility to adapt to evolving business needs.

Qualifications

• Minimum 3+ Years Commercial HVAC and/or Plumbing Industry Experience
• Minimum Associate’s Degree/Diploma or Equivalent Work Experience Business, Engineering, or a related field
• Proven experience with project quotations and understanding of the construction process.
• Strong technical knowledge of HVAC and/or Plumbing systems, components, and applications.
• Excellent communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
• Strong analytical and organizational skills with attention to detail and accuracy.
• Demonstrated ability to prioritize tasks, meet deadlines, and perform under pressure in a fast‑paced environment.
• Sound judgment, problem‑solving abilities, and commitment to continuous improvement.

Physical Demands

• Sitting at a desk or using a computer for prolonged periods
• Manual dexterity for typing, handling small objects

What We Offer:

• Comprehensive health benefits, 100% paid by the company – extended health coverage, dental, vision, and prescription drugs, effective your first day
• Life insurance, plus short- and long-term disability coverage
• Paid time off – vacation, holidays, and personal days
• Employee Assistance Program (EAP); Employee discounts, and much more…

mSupply is committed to providing accommodation for people with disabilities. If you require accommodation during the application process, please contact [e-mail]

CORPORATE
One City Place, Suite 400
St Louis, MO 63141
[phone]