Purchasing Clerk

City of Barrie; Barrie; On-site; CAD 53,000 - 65,000; Full time

Job summary

A municipal government in Barrie is seeking a Purchasing Clerk to handle procurement functions and maintain effective service provisions. This role involves processing orders, updates, and assisting client departments. The ideal candidate should have a diploma in Business Administration and relevant experience. Competitive salary and hybrid work options are available.

Benefits

Extended health and dental benefits

Optional enrollment in OMERS pension plan

Discounted rates for City Fitness Memberships

Access to Employee and Family Assistance Program (EFAP)

Qualifications

• One (1) year of experience performing duties related to procurement and purchasing.
• Working knowledge of Municipal Policy Manual and Corporate Purchasing By-Law.
• Demonstrated ability to interact effectively in a community/client services environment.

Responsibilities

• Provide accurate and timely processing for the Purchasing Branch.
• Maintain and update database records.
• Address counter inquiries and process cash payments.

Skills

Customer Service

Interpersonal skills

Multitasking

Organizational skills

Prioritization

Problem Solving

Research

Written Communication

Public Relations

Education

Two (2)-year College Diploma in Business Administration or related discipline

Tools

Microsoft Office Suite

Biddingo

Financial systems

Job description

The Opportunity

The Finance Department provides financial leadership, advice and support to the Corporation and assists with the delivery of Council’s Strategic plan through its four essential services: accounting services, corporate finance, procurement and revenue management. The department’s main deliverables include the audited financial statements, coordinating the annual business plan and budget, treasury and debt management, procurement administration and support, property tax revenue management, and water and wastewater revenue management.

The Purchasing Clerk is responsible for providing accurate and timely processing; and related administrative and office support services to the Purchasing Branch and client departments in support of the procurement functions. Maintain and update database records. Address counter inquiries; take cash payments and direct visitors to appropriate personnel. Direct telephone calls where requested. Issue and distribute Purchase Orders and PO amendments.

Our Culture And Qualifications Of The Job

Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important to what we do is how we do it - your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence, which define how we work together to succeed.

Education

• Two (2)-year College Diploma in Business Administration or related discipline

Don’t meet the education credentials as outlined above but have years of directly related experience? Please see the City’s Education Equivalency Policy to determine if you may qualify for equivalency. Further information is available at www.barrie.ca/JobOpps. Position Equivalency Code: C

Experience

• One (1) year of experience performing duties related to the major responsibilities of the position

Knowledge/Skill/Ability

• Working knowledge of the following legislation, regulations, or requirements: Municipal Policy Manual, Corporate Purchasing By‑Law, Departmental Procedure Manual, Building Code, Fire Code, Provincial Specifications Standards, City of Barrie Standards, Ontario Health & Safety Act, NAFTA, Tendering Law, provincial and federal legislation and agreements and principles and practices relative to the professional public buyer standards; council policies and associated provincial acts
• Demonstrated ability to:
  • interact effectively and courteously with all levels of staff and contacts in a political and community/client services environment
  • build cooperative/collaborative working relationships and internal and external alliances
  • champion corporate programs/initiatives, mission and values of the City
• Intermediate skills include: Customer Service; Interpersonal; Multitasking; Organizational; Prioritization; Problem Solving; Research; Written Communication; Public Relations
• Basic computer literacy using the following systems and software: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) as well as Biddingo and financial systems

Conditions of Employment

• Satisfactory Criminal Record Check* Ple note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the Police Record Check Policy. Existing employees who have met this criteria will be exempt from this requirement.

Other Important Information

Location: 56 Mulcaster Street, Barrie, Ontario*

• Please note that the City has a Hybrid Work Program Procedure that may allow a hybrid work arrangement for employees who meet the eligibility requirements.

Hours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.

Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2025 pay range: Pay Level: Level 4, Yearly Salary: $53,853.80 to $64,482.60, Hourly Pay Rate: $29.59 to $35.43

What We Offer: This position includes extended health and dental benefits, optional enrollment in the OMERS Primary pension plan, prorated paid sick time based on the expected duration of employment, and prorated vacation time based on calendar year and in accordance with the Employment Standards Act, access to the Employee and Family Assistance Program (EFAP), discounted rates for City Fitness Memberships and Transit Passes, and access to the Perkopolis Perks program, which provides exclusive access to discounts on a wide range of products and services available to all City employees.

How to Apply: Click the ‘Apply Now’ button at the top and/or bottom of the job posting to start the application process. Please note that emailed applications will not be considered.

Why Barrie?

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us. Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life. Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code‑protected accommodation and we will work with you to meet your needs.

The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing [e-mail].