Purchasing Agent - Term

City of Regina; Regina; On-site; CAD 60,000 - 78,000; Full time

Benefits offered by this job

Health benefits

Educational support

Growth opportunities

Job summary

The City of Regina is seeking a skilled Procurement professional to acquire goods, materials, and services for municipal departments. You will ensure compliance with policies, trade agreements, and purchasing authorities while managing vendor relations and contract preparation.

This role requires a college diploma or university degree and 3+ years in purchasing, along with knowledge of procurement principles and software. A driver’s license and SCMA/CPPB eligibility are desirable.

Qualifications

• Minimum of three years in purchasing and procurement experience.
• Strong knowledge of procurement principles, trade agreements, and municipal government needs.
• Proficiency with procurement systems, policies, and relevant software.
• Familiarity with contracts, vendor relations, and evaluation processes.

Responsibilities

• Acquire goods, materials, and services for civic departments in line with policies and procedures.
• Collaborate with internal clients to determine needs and select procurement strategies (RFQ, RFP, tender, sole source).
• Serve as primary contact for procurement-related issues and policy adherence.
• Prepare and enforce contracts, resolve vendor conflicts, and consult Legal as needed.
• Conduct vendor research and maintain supplier databases; evaluate submissions for compliance.
• Monitor purchasing activities and ensure policy compliance; track trends in orders and procurement cards.
• Train staff on procurement policies and purchasing processes.
• Support surplus asset sales contracts and oversee procurement of goods and services.
• Ensure delivery commitments are met and records are kept per corporate policies.
• Assist in safety-related procurement and participate in organizational projects.

Skills

Negotiation

Problem-solving

Decision-making

Attention to detail

Education

College diploma or university degree

SCMA CPPB designation eligibility

Job description

Job ID: 3541

Openings: One (1)

Jurisdiction: CUPE Local 7

Division: Financial Strategy & Sustainability

Department: Finance

Branch: Procurement

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Term up to 12 months

Hourly Salary: $31.47 - $40.67 plus $3.00/hour Market Supplement

Annual Salary: $60,001.00 - $77,542.00 (not include market supplement)

Closing Date: October 4, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary

Responsible for the acquisition and delivery of goods, materials, and services within delegated purchasing authority, ensuring compliance with procurement policies, trade agreements, and organizational goals. Provides expertise in procurement methods, contract preparation, and vendor relations to support efficient and cost-effective operations.

Key Duties & Responsibilities

• Acquire goods, materials, and services for civic departments and agencies following procurement policies and procedures.
• Collaborate with internal clients to determine needs, develop evaluation criteria, and select procurement strategies (e.g., RFQ, RFP, tender, sole source).
• Act as a primary contact for procurement-related issues, including purchasing policies, invoice discrepancies, and supplier performance.
• Prepare and enforce legally binding contracts, resolve vendor conflicts, and consult with Legal as necessary.
• Conduct vendor research, maintain supplier databases, and evaluate submissions for compliance with specifications and requirements.
• Monitor purchasing activities, ensure compliance with policies, and identify trends in blanket orders and procurement cards.
• Investigate to resolution and authorize the release of invoices on hold.
• Train and guide employees on procurement policies, p-card programs, and purchasing processes.
• Develop, market, and award contracts for surplus asset sales and oversee procurement of goods and services.
• Ensure delivery commitments are met, close out purchase orders, and maintain accurate records in accordance with corporate policies.
• Support community safety and emergency plans, including snow routes, traffic control systems, and transportation of hazardous goods.
• Participate in organizational projects and committees to improve processes and ensure compliance with health and safety standards.

Key Qualifications

• College diploma or university degree.
• Year 1 of SCMA Supply Chain Management Professional Designation or CPPB designation.
• Class 5 drivers license.
• Eligibility for registration with Supply Chain Canada or UPPCC; must maintain SCMP/CPPB designation if obtained.
• Minimum of three years in purchasing, with demonstrated knowledge of procurement principles, trade agreements, and municipal government needs.
• Proficiency in procurement systems, policies, and relevant software.
• Knowledge of commodities, municipal governance, collective agreements, and safety standards.
• Strong negotiation, problem‑solving, and decision‑making skills.

Working/Other Conditions

• Frequent use of computers, keyboards, and other devices.
• Occasional lifting of supplies and driving to off-site meetings.
• May involve climbing, walking on uneven terrain, or using ladders.
• High attention to detail during contract preparation, data entry, and review.
• Frequent interruptions requiring adaptability and focus.
• Primarily office-based with occasional outdoor or off-site activities.

Additional Requirements

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in‑house courses.