PURCHASING ADMINISTRATOR

Hard Rock Hotel & Casino Ottawa; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A hotel and casino venue in Ontario is seeking a Purchasing Administrator to support the Purchasing Department with vendor negotiation and purchasing operations. The ideal candidate has clerical experience, strong organizational skills, and proficiency in Microsoft Office. This role requires attention to detail, the ability to work under tight deadlines, and may involve lifting up to 25 pounds. Weekend and holiday availability is needed.

Qualifications

• One or more years of clerical, invoicing, and purchasing experience.
• Ability to read, write, and interpret policies and instructions.
• Experience with scheduling and preparing for meetings.

Responsibilities

• Solicits quotations and negotiates service contracts with vendors.
• Tracks and monitors purchases from order to delivery.
• Answers inquiries from potential vendors.

Skills

Organizational skills

Communication skills

Problem-solving skills

Decision-making skills

Analytical skills

Ability to work in a team

Education

Secondary school diploma with related post-secondary education

Tools

Microsoft Word

Microsoft Excel

Stratten-Warren

Job description

Overview

The Purchasing Administrator supports the efforts of the Purchasing Department through purchasing materials and/or services, data entry, buyer support, spreadsheet creation and maintenance, rebate tracking, file maintenance, and other record keeping functions.

Responsibilities

• Interfaces at all levels with vendors. Solicits quotations, negotiates service contracts, prices, terms, delivery, quality and service.
• Enforces purchasing policies and procedures
• Tracks and monitors purchases, from initial order to delivery
• Assists with vendors registrations
• Reviews purchasing contracts
• Answers inquiries from potential vendors
• Cross-references product deliveries with purchase orders
• Collects and fulfills requests for office supplies
• Evaluates and selects suppliers based upon pr ice, quality, availability, reliability and selection of materials/services.
• Interfaces internally with employees and co-workers to determine exactness of materials/services.
• Maintains current knowledge of purchasing policies and procedures, quotations, negotiations, contracts, different types of purchase orders, vendor confidentiality, etc.
• Exercises high level of analysis, problem-solving, decision-making and prioritization on a daily basis.
• Maintains up-to-date working knowledge of materials and sources of supply.
• Perform additional duties as required in accordance to the business need.
• Lives the Brandli>

Qualifications

• A secondary school diploma with related post-secondary education preferred, or comparable working experience
• One or more years of clerical, invoicing, and purchasing experience
• Ability to read, write and interpret policies, instructions, etc.
• Experience with scheduling and preparing space, equipment and materials for on and off site meetings
• Experience with Stratten-Warren preferred
• Strong Microsoft Office skills including Word and Excel
• The ability to obtain and maintain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario if required

Skills

• Strong organizational skills and attention to detail
• Communication, problem-solving, decision-making, prioritization, and analytical skills required.
• Must be able to work weekends and holidays as needed
• Ability to work and contribute in a team environment under tight deadlines
• The employee must frequently lift and/or move up to 25 pounds.

PHYSICAL DEMANDS

• Ability to stand and sit for extended periods of time.
• Ability to walk distances.
• Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be on the Casino Floor or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, excessive noise.

Additional Details

Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL – SERVE ALL, and strive to foster an inclusive workplace culture for every team member.

We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Please contact Human Resources at [e-mail] if you require accommodation at any time throughout the hire process.