PURCHASING ADMINISTRATOR

Hard Rock International (USA), Inc.; Ottawa; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading entertainment company in Ottawa is seeking a Purchasing Administrator to support the Purchasing Department. Responsibilities include vendor negotiations, data entry, and inventory management. Candidates should have a secondary school diploma with relevant experience, strong Microsoft Office skills, and the ability to work weekends as needed. Familiarity with Stratten-Warren is preferred. This role offers an opportunity to contribute significantly to the team's success.

Qualifications

• Ability to read, write and interpret policies and instructions.
• Experience with scheduling and preparing for on/off-site meetings.
• Must be able to lift and/or move up to 25 pounds.

Responsibilities

• Solicits quotations and negotiates service contracts.
• Tracks purchases from initial order to delivery.
• Maintains knowledge of purchasing policies and vendor confidentiality.

Skills

Strong organizational skills

Communication skills

Problem-solving skills

Decision-making skills

Analytical skills

Ability to work weekends

Ability to work in a team

Education

Secondary school diploma with post-secondary education

One or more years of clerical, invoicing, and purchasing experience

Tools

Microsoft Office (Word, Excel)

Stratten-Warren

Job description

Job Description

Overview

The Purchasing Administrator supports the efforts of the Purchasing Department through purchasing materials and / or services, data entry, buyer support, spreadsheet creation and maintenance, rebate tracking, file maintenance, and other record keeping functions.

Responsibilities

• Interfaces at all levels with vendors. Solicits quotations, negotiates service contracts, prices, terms, delivery, quality and service.
• Enforces purchasing policies and procedures
• Tracks and monitors purchases, from initial order to delivery
• Assists with vendors registrations
• Reviews purchasing contracts
• Answers inquiries from potential vendors
• Cross-references product deliveries with purchase orders
• Collects and fulfills requests for office supplies
• Evaluates and selects suppliers based upon price, quality, availability, reliability and selection of materials / services.
• Interfaces internally with employees and co-workers to determine exactness of materials / services.
• Maintains current knowledge of purchasing policies and procedures, quotations, negotiations, contracts, different types of purchase orders, vendor confidentiality, etc.
• Exercises high level of analysis, problem-solving, decision-making and prioritization on a daily basis.
• Maintains up-to-date working knowledge of materials and sources of supply.
• Perform additional duties as required in accordance to the business need.
• Lives the Brand

Qualifications

• A secondary school diploma with related post-secondary education preferred, or comparable working experience
• One or more years of clerical, invoicing, and purchasing experience
• Ability to read, write and interpret policies, instructions, etc.
• Experience with scheduling and preparing space, equipment and materials for on and off site meetings
• Experience with Stratten-Warren preferred
• Strong Microsoft Office skills including Word and Excel
• The ability to obtain and maintain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario if required

Skills

• Strong organizational skills and attention to detail
• Communication, problem-solving, decision-making, prioritization, and analytical skills required.
• Must be able to work weekends and holidays as needed
• Ability to work and contribute in a team environment under tight deadlines
• The employee must frequently lift and / or move up to 25 pounds.

Physical Demands

• Ability to stand and sit for extended periods of time.
• Ability to walk distances.
• Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be on the Casino Floor or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, excessive noise.