Purchasing Administration Manager

Paladin Technologies; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A premier North American systems integrator is seeking a Purchasing Administration Manager in Toronto, Ontario. This role is crucial for implementing purchasing strategies, managing supplier performance, and ensuring compliance with procurement policies. The ideal candidate has a degree in Supply Chain Management and at least 5 years of experience in procurement, coupled with excellent leadership skills. The position promotes a collaborative environment focused on strategic purchasing and risk management.

Qualifications

• Minimum of 5 years of progressive experience in procurement or supply chain management.
• At least 3 years of supervisory or management experience in a purchasing team.
• Proven record of reporting standards and measurable cost savings.

Responsibilities

• Implement purchasing strategy aligned with organizational objectives.
• Monitor supplier performance against KPIs.
• Establish purchasing policies for compliance.

Skills

Supplier Performance Management

Risk Mitigation

Process Improvement

Team Leadership

Time Management

Communication

Education

Bachelor's degree in Supply Chain Management, Business, Engineering

Tools

Oracle

SAP

Microsoft D365

Job description

The Purchasing Administration Manager is responsible for supporting and implementing the strategic direction, governance, and long-term development of the organization’s Purchasing function, ensuring sustainable value creation, risk management, and supplier excellence across all categories of spend. This role directly supports setting policy, driving sourcing strategies, and ensuring consistent alignment between business objectives, financial goals, and operational needs.

The Purchasing Manager leverages spend data and market intelligence to identify optimization opportunities, manage total cost of ownership (TCO), and contribute to value-based that strengthen competitive advantage. Through structured supplier segmentation, performance management and measurement, the role fosters strategic partnerships, ensures supply continuity, and drives supplier innovation.

Core responsibilities include lifecycle governance of supplier contracts, implementation of reporting and analytic tools, and establishment of procurement policies that promote transparency, compliance, and efficiency. The Purchasing Manager also leads supplier risk assessment and mitigation planning, ensuring business resilience and operational continuity.

As a critical cross‑functional business partner and key representative of Bosch Building Technologies Purchasing organization, this role collaborates closely with leadership, finance, operations, and regional teams to integrate sourcing and supplier management strategies into broader business planning. By combining governance, market intelligence, and data‑driven decision‑making, the Purchasing Manager ensures the purchasing function delivers measurable business value, operational agility focused on branch enablement, and long‑term strategic impact.

What You’ll Do (Key Responsibilities)

• Purchasing Strategy and Governance: Responsible for implementing purchasing strategy led by head of purchasing, aligned with organizational objectives and priorities. Continuously evaluate and update governance policies to reflect best practices and evolving business needs.
• Supplier Performance Management: Responsible for maintaining strong supplier performance and driving mutual accountability. Monitor and assess supplier performance against relevant KPIs, supporting the Manager of Purchasing in their relationship management responsibilities.
• Risk Mitigation: Establish, maintain, and enforce purchasing policies, standards, and procedures to ensure compliance, under guidance and approval of head of purchasing. Serve as the key point of contact for audit and compliance reviews, ensuring documentation, transparency, and process integrity. Develop and propose contingency plans, including secondary and tertiary sources, to ensure business continuity and project completion.
• Team Leadership & Development: Recruit, train, and mentor the Purchasing team. Establish goal‑oriented department KPIs and metrics to drive high performance and process adherence.
• Process and ERP Integrity: Champion continuous improvement initiatives within source‑to‑pay and master data processes. Oversee the integrity of Purchasing processes within the ERP system, ensuring accurate costs and other attributes on system products, vendor information, and lead times.

What You’ll Bring (Qualifications)

Required Qualifications

• Education: Bachelor's degree in Supply Chain Management, Business, Engineering, or a related field.
• Experience:
  • Minimum of 5 years of progressive experience in procurement, strategic sourcing, or supply chain management.
  • At least 3 years of direct supervisory or management experience leading a purchasing team.
  • Significant experience within a project‑based industry (e.g., systems integration, low‑voltage construction, manufacturing, or large‑scale installation services).
  • Proven history of implementing strategies, reporting standards, and tracking measurable cost savings.
• Technical Skills:
  • In‑depth knowledge of integration technology and components for security, building automation, and fire/life safety.
  • Expert proficiency with advanced ERP/MRP systems (e.g., Oracle, SAP, Microsoft D365) and sophisticated spend analysis tools.

Preferred Qualifications

• Experience with Purchasing and Procurement in a System Integrator or similar business vertical.
• Understanding of system integration workflows, including, but not limited to, sales, design/engineering, and project management in order to effectively assist Operations with informational requirements throughout the project life cycle.
• Professional certification such as Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM), or a related professional credential is highly desirable.

Demonstrated Professional Competencies

• Excellent time management and organizational skills. Ability to work in a high‑volume atmosphere.
• Proven track record in building and developing effective teams.
• Detail oriented, organized, able to problem solve, multitask, work effectively under pressure, meet deadlines and prioritize workload.
• Ability to interact effectively at all levels and across diverse cultures.
• Excellent written and oral communication skills.

Physical Demands

• Must be able to effectively communicate, (i.e., see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment.

Working Conditions

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

Company Info

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low‑voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP‑certified project managers, CTS‑ and RCDD‑certified design engineers, coordinators, and administrative resources. Paladin has offices coast to coast across the United States and Canada, and nearly 1,700 talented and committed professionals dedicated to custom‑crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.

Paladin Technologies considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Equal Opportunity Employer, including disability & veterans, or any other characteristic protected by law.

If you need accommodation for any part of the application process, please send an email or call 1-855-296-3199 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.