Purchase-to-Pay Coordinator

CAPREIT Apartments; Toronto; On-site; CAD 65,000 - 80,000; Full time

Job summary

A leading property management company in Ontario is seeking a Purchase-to-Pay Coordinator to oversee end-to-end procurement activities. This role involves managing purchase orders, resolving invoice discrepancies, and ensuring compliance with financial policies. Ideal candidates will have a diploma or degree in finance and 2–4 years of experience in procurement within real estate. Proficiency in SAP is essential, along with strong communication and organizational skills.

Qualifications

• 2–4 years of experience in purchasing, procurement, or accounts payable.
• Strong working knowledge of SAP or similar ERP systems.
• Familiarity with P2P processes and invoice matching.

Responsibilities

• Manage PR/PO lifecycle and ensure compliance.
• Monitor and resolve invoice discrepancies.
• Support month-end accruals and accurate financial reporting.

Skills

Attention to detail

Organizational skills

Communication

Interpersonal abilities

Education

College diploma or Bachelor’s degree in Business Administration, Finance, or related field

Tools

SAP

Microsoft Excel

Job description

Title: Purchase-to-Pay Coordinator

Reports To: Associate Director

Overview

The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT’s national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.

Key Responsibilities

• Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals
• Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request
• Monitor and resolve invoice discrepancies; track payment status and elevate issues as needed
• Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable
• Follow up on outstanding receipts and promote timely goods receipt entries
• Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs
• Communicate with vendors as required to ensure order acknowledgment and goods/service delivery
• Request updates to vendor master and item master info records as required
• Deliver site and vendor training on P2P processes, forms, and compliance requirements
• Provide SAP process support and troubleshooting for purchasing-related transactions
• Review P2P dashboard metrics and communicate key updates to Operations teams
• Support month-end accruals and ensure accurate financial reporting
• Enforce purchasing policies, approval workflows, and exemption protocols

Qualifications

• College diploma or Bachelor’s degree in Business Administration, Finance, or related field
• 2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management
• Strong working knowledge of SAP or similar ERP systems
• Familiarity with P2P processes and invoice matching
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal abilities for cross-functional collaboration
• Ability to train and support site teams and vendors on purchasing protocols
• Proficiency in Microsoft Excel and dashboard reporting tools