Purchase Order Coordinator, Origins (Contract)

DECIEM | THE ABNORMAL BEAUTY COMPANY; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

Origins is seeking a Purchase Order (PO) Creator on a 1-year contract to manage end-to-end PO processes, including creation, updates, approvals, and close-out for the team.

This three-day-in-office hybrid role is based in Liberty Village and requires strong attention to detail, cross-department communication, and experience with ERP systems and Excel.

Qualifications

• Post-Secondary education: College Diploma, or a Bachelor's Degree in business and/or related field is required.
• 1-2 years of experience in a similar role.

Responsibilities

• Create & Process POs: Generate, verify, and input purchase orders into enterprise systems (D365).
• Reconcile & Track: Monitor order status, match invoices to receiving documents, and reconcile discrepancies with vendors or internal finance teams.
• Vendor Communication: Act as the primary point of contact for suppliers regarding order confirmations, shipping updates, and delivery timelines.
• PO Distribution & Follow‑Up: Follow up with vendors to confirm receipt of purchase orders, providing copies of POs.
• Policy Compliance: Ensure all purchases follow company procurement rules, budget guidelines, and auditing standards. Coordinate with internal stakeholders to ensure POs are raised and approved in a timely manner.
• Record Keeping: Maintain up‑to‑date filing systems, logs, and spending reports for internal audits and project trackers.

Skills

Attention to detail

Verbal & written communication

Cross-department coordination

Time management

Organizational skills

Education

College Diploma or Bachelor's degree

Tools

D365

Microsoft Excel

Job description

PURCHASE ORDER COORDINATOR, ORIGINS

Origins was founded in 1990 with a simple yet groundbreaking commitment—to respect and care for the well‑being of people and the planet. More than a tagline, it was a way of thinking and acting that continues to guide everything we do as a brand. We combine the highest‑quality ingredients from nature plus non‑toxic alternatives and advanced science to create, high‑performance formulas that our customers can trust. We strive to reduce our impact on the planet through our packaging design, manufacturing operations and even how we design new stores.

WHAT WE'RE LOOKING FOR

We’re looking for a PO Creator, Origins, who will join us on a 1 year contract, to manage the end‑to‑end purchase order process, including PO creation, updates, approvals and close‑out for our team.

This is a three day in office hybrid role, based out of our Liberty Village office.

PAY RANGE

The anticipated base salary for this position is $55,000 - $65,000.

Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location.

WHAT YOU'RE DOING IN THIS ROLE

• Create & Process POs: Generate, verify, and input purchase orders into enterprise systems (D365).
• Reconcile & Track: Monitor order status, match invoices to receiving documents, and reconcile discrepancies with vendors or internal finance teams.
• Vendor Communication: Act as the primary point of contact for suppliers regarding order confirmations, shipping updates, and delivery timelines.
• PO Distribution & Follow‑Up: Follow up with vendors to confirm receipt of purchase orders, providing copies of POs.
• Policy Compliance: Ensure all purchases follow company procurement rules, budget guidelines, and auditing standards. Coordinate with internal stakeholders to ensure POs are raised and approved in a timely manner.
• Record Keeping: Maintain up‑to‑date filing systems, logs, and spending reports for internal audits and project trackers.

SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE

• Strong ability to manage multiple requests, deadlines, and high volumes of paperwork or digital data.
• Working knowledge of ERP/procurement systems (D365) and Microsoft Excel
• Strong attention to detail with a high accuracy in checking item numbers, pricing, quantities
• Clear verbal and written skills to coordinate smoothly across departments (Finance, Procurement, Logistics)
• Post-Secondary education: College Diploma, or a Bachelor's Degree in business and/or any related field is required.
• 1-2 years of experience in a similar role.