Public Health Clerk - Repost

WRHA Community Health Services; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A community health service provider in Winnipeg is looking for a clerical support staff member to assist the Public Health team. You will manage immunization records, prepare information packages, and collaborate with healthcare professionals. The ideal candidate has solid administrative experience and must hold a valid driver's license. This position requires excellent organizational and interpersonal skills, as well as the ability to work effectively in a fast-paced environment.

Qualifications

• Two years related administrative experience required.
• Experience in email and computerized calendars required.
• Data entry experience with a high degree of accuracy is required.
• Experience with Public Health Information Management System (PHIMS) preferred.
• Administrative experience in a healthcare office is preferred.

Responsibilities

• Provide clerical and administrative support to the Public Health team.
• Maintain and update immunization records and statistics.
• Prepare and distribute information packages.
• Correspond with physicians’ offices and school staff.
• Participate in immunization clinics as required.

Skills

Keyboarding speed of 50 wpm

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Excellent command of the English language

Excellent interpersonal skills

Ability to prioritize workload

Demonstrated problem-solving skills

Education

Complete high school education

Formal post secondary training in applied office skills

Job description

Position Overview

Reporting to the Manager, the incumbent provides clerical and administrative support to the assigned community area Public Health team including maintaining and updating immunization records and statistics, entering data and typing of confidential documents, preparing and distributing high volumes of information packages, ordering or coordinating print jobs and clerical or immunization supplies, corresponding or communicating with physicians’ offices and school staff, and preparing records, forms or supplies in advance of immunization clinics. The incumbent may participate in immunization clinics and a variety of other administrative duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage with the administrative support team for the site and offices within the community area(s).

Experience

• Two years related and progressively responsible administrative experience required.
• Experience in email and computerized calendars required.
• Data entry experience with a high degree of accuracy required.
• Experience with Public Health Information Management System (PHIMS) preferred.
• Administrative experience in a healthcare office preferred.

Education (Degree / Diploma / Certificate)

• Complete high school education, Manitoba standards, required.
• Formal post secondary training in applied office skills required.
• A combination of education and experience may be considered.

Certification / Licensure / Registration

• Valid Driver’s license.

Qualifications and Skills

• Keyboarding speed of 50 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Excellent command of the English language (both oral and written).
• Excellent interpersonal and communications skills.
• Demonstrated ability to prioritize a large workload and complete a variety of administrative duties.
• Ability to maintain a high level of confidentiality.
• Ability to organize and carry out tasks efficiently, while working with minimal supervision.
• Ability to work in a fast-paced environment and work effectively under pressure.
• Demonstrated ability to effectively contribute to a team environment.
• Demonstrated problem-solving skills.

Physical Requirements

• Physically able to lift and carry equipment weighing up to 15 lb or 6.8 kg.
• Physically capable of providing service in a wide variety of community settings under varying weather and environmental conditions.
• Access to a reliable motor vehicle suitable for all environmental conditions.
• Acceptable Adult & Child Abuse Registry check and Criminal Record check.
• Subject to immunizations and tuberculin testing as per WRHA Policy.