Proposal Team Lead – Business Enablement & Operations

Systematix group; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading IT consulting firm in Ottawa seeks a Proposal Team Lead to oversee proposal development and manage a team efficiently. The ideal candidate will have over 5 years of experience in proposal management within IT/IM sectors and strong Microsoft 365 skills. This full-time permanent role offers hybrid flexibility, ensuring collaboration with a focus on modernizing operations and enhancing workflows.

Benefits

Hybrid flexibility

Opportunity for professional growth

Culture that values innovation and mentorship

Qualifications

• 5+ years in proposal writing/management within IT/IM services.
• 2+ years managing team members.
• Strong prioritization skills to manage complex bids.

Responsibilities

• Oversee proposal development for IT/IM projects.
• Manage and mentor proposal team members.
• Craft tailored proposal strategies aligned with client needs.

Skills

Proposal writing/management

Team leadership

Project management

Microsoft 365 proficiency

Organizational skills

Tools

Bullhorn

SharePoint

Power Automate

Job description

Proposal Team Lead – Business Enablement & Operations

About the Role

We’re Systematix, a leading provider of IT/IM consulting services to both public and private sector clients across Canada. We’re looking for our nextProposal Team Lead– a dynamic, tech-savvy leader who can blend strategic oversight, operational excellence, and hands-on expertise in proposals and business systems.

This is a critical leadership role responsible for overseeing proposal development, optimizing operations, and driving innovation with tools like Bullhorn, SharePoint, and Microsoft 365 automation. You’ll lead a high-performing team while modernizing processes to ensure we continue delivering top-tier IT/IM services. Based in our Ottawa branch, this full-time permanent role offers remote flexibility while requiring regular in-person collaboration.

• Direct end-to-end development and submission of complex for public and private sector IT/IM proposals, including coordination of internal teams, external partners, and subcontractors, ensuring timely and compliant submissions.
• Manage and mentor a growing team of proposal writers, coordinators, and recruiters, fostering collaboration, accountability, and professional growth.
• Partner with sales, technical, and leadership teams to craft tailored, value-driven proposal strategies aligned with client needs and business goals.
• Support cross-functional planning and change initiatives in collaboration with sales, leadership, and technical staff – laying groundwork for improved delivery and reporting systems.
• Lead regular bid strategy meetings with sales to ensure alignment and progress tracking.
• Initiate and manage business process improvements across proposal operations, recruiting, and internal workflows using Power Automate and Microsoft 365 tools.
• Author and edit critical bid sections, synthesizing input from subject matter experts and leveraging existing collateral for compliant submissions.
• Administer central repositories (Bullhorn ATS/CRM, SharePoint), including metadata standards, procedures, and user guides.
• Build and maintain dashboards that provide actionable insights on utilization and pipeline health to guide business growth strategies.
• Create and manage libraries of reusable content including proposal templates, corporate resumes, project references, and guides to enable faster and targeted responses.

What You Bring

• 5+ years of experience in proposal writing/management within IT/IM professional services (federal government and IT/IM services preferred).
• 2+ years of leadership experience managing team members.
• Strong understanding of corporate criteria, including:
  • Calculating billable days and invoiced amounts.
  • Generating and presenting key data reports.
  • Drafting internal process documentation and project plans.
• Proven ability to manage multiple complex bids under tight deadlines with strong prioritization skills.
• Advanced Microsoft 365 skills (Word, Excel, SharePoint).
• Strong organizational and project management abilities, with a proven track record of meeting deadlines.
• Excellent organizational and document management skills.
• Must be eligible for and maintain Government of Canada SECRET security clearance.

Preferred:

• Experience with Bullhorn or similar ATS/CRM administration.

Why Join Us?

• A pivotal leadership role where your impact is felt daily.
• The opportunity to modernize proposal operations and introduce smarter, tech-driven workflows.
• Hybrid flexibility with regular in-person collaboration in Ottawa.
• A culture that values innovation, mentorship, and growth.

At Systematix, our core values—excellence, collaboration, respect, and knowledge as a pursuit—underpin our commitment to fostering an inclusive and equitable environment. We encourage everyone to be their authentic selves, and we are committed to ensuring that our employment decisions are entirely based on job requirements and individual qualifications. We welcome applications from qualified candidates of all backgrounds, including but not limited to race, ethnicity, gender identity or expression, sexual orientation, disability, age, and religious beliefs. If our values and the position advertised resonate with you, we encourage you to apply.

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• Job title: Proposal Team Lead – Business Enablement & Operations

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