Proposal Specialist

Zeidler Partnership Architects; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading architectural firm in Toronto is seeking a Proposal Specialist to develop competitive proposals and support business development efforts. The ideal candidate will have strong writing and editing skills, along with 2-5 years of relevant experience. Join a collaborative team dedicated to impactful architecture and enjoy a supportive work environment with competitive compensation and benefits.

Benefits

Competitive compensation with annual profit share

Comprehensive benefits including health and dental

PATO Days (additional time off)

Wellness initiatives and training programs

Qualifications

• 2–5 years of relevant experience, preferably in architecture, engineering, or design industries.
• Ability to manage multiple deadlines with attention to detail.

Responsibilities

• Prepare proposals and marketing materials to support business development efforts.
• Collaborate with the national marketing team, leadership, and design staff.
• Coordinate proposal production and ensure deadlines are met.

Skills

Strong writing skills

Editorial skills

Organizational skills

Attention to detail

Education

Post-secondary degree in marketing, communications, architecture or related field

Tools

Microsoft Office

Adobe InDesign

Graphic design tools

Job description

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies.

Rooted in a deep commitment to collaboration, design excellence, and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.

We are currently seeking a Proposal Specialist to join our Toronto Studio. The ideal candidate brings strong writing and editing skills, as well as a deep understanding of creating compelling proposals.

Job Summary

The Proposals Specialist plays a central role in preparing proposals and marketing materials to support business development efforts. Collaborating closely with the national marketing team, leadership, and design staff, this role helps to position the firm for growth across Canada.

Key Responsibilities

• Work with partners, principals, and project teams to respond to RFQs, RFPs, and EOIs
• Contribute to the strategic positioning of pursuits, including content planning and team coordination.

Content Development

• Develop, write, and design high-quality, competitive proposals in response to RFPs.
• Ensure compliance, clarity, consistency, and brand alignment across all submissions.
• Support proposal strategy and content development, including project narratives and team info.
• Maintain and update collateral databases (project profiles, CVs, narratives and other marketing materials).
• Conduct bid research and support opportunity tracking.
• Assist with peer reviews and other team initiatives as needed.

Coordination + Execution

• Coordinate proposal production, including gathering inputs from consultants and internal teams, reviewing content, and ensuring deadlines are met
• Ensure data accuracy in marketing databases and oversee quality control of submissions.
• Ensure all work aligns with the firm’s Project Delivery standards, including proper use of filing systems, adherence to architectural procedures, and compliance with drawing and documentation protocols.

Team + Culture

• Participate in firm-wide marketing initiatives and brainstorming sessions
• Able to work in a collaborative, in-office environment (100% in-office presence required to support direct team engagement and effective cross-functional coordination)

Qualifications

• Post-secondary degree in marketing, communications, architecture, or related field
• 2–5 years of relevant experience, preferably in architecture, engineering, or design industries
• Excellent writing, editing, and organizational skills
• Proficient in Microsoft Office, Adobe InDesign, and other graphic design tools
• Ability to manage multiple deadlines with attention to detail.

Why Join Us?

At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectors—from civic landmarks and community spaces to advanced research and workplace environments.

We foster a collaborative, inclusive studio culture that values creativity, accountability, and design integrity. With studios in Toronto, Calgary, Vancouver, and Victoria, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact.

Here’s what you can expect as part of our team:

• A respectful, supportive, and engaging in-office environment
• Opportunities for mentorship, leadership, and professional growth at all levels
• A strong commitment to sustainability and continuous learning
• Competitive compensation with an annual profit share
• Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement
• PATO Days (additional time off around long weekends and holiday closures)
• Wellness initiatives, training programs, and social events that strengthen our studio culture

If you’re a motivated and inspired individual who thrives in a fast-paced, design-driven environment and is excited to grow within a collaborative team, we’d love to hear from you.

Please apply here for the Toronto studio.

Zeidler is committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace.

Please visit ourcareers page to see more job opportunities.