Proposal Coordinator - Buildings East

Bird Construction; Mississauga; Presencial; CAD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation & profit‑shar

Health, dental, vision and life ins.

RRSP matching up to 6%

Health Spending Account $500 annually

Learning & career development programs

Wellness & Family support resources

Employee recognition programs

Descripción de la vacante

Bird Construction is seeking a Proposal Coordinator to partner with corporate and regional teams across Canada. You will develop, track, and submit proposals for government agencies, aligning content with defence projects and business development objectives.

The role offers opportunities to refine processes and contribute to Bird’s competitive positioning. The role requires strong writing, coordination, and familiarity with Adobe Creative Cloud and CRM tools, with a focus on accuracy, deadlines,

Formación

• Undergraduate degree/diploma in marketing/communications or related field.
• 3–5 years’ experience creating proposals for government-related projects in sales/BD/marketing.
• Excellent written and verbal communication skills.
• Ability to communicate with team members at all levels of the organization.
• Experience with Adobe Creative Cloud (InDesign, Illustrator, Photoshop).
• Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint).
• CRM experience is a plus.
• Strong project coordination skills and attention to detail.

Responsabilidades

• Coordinate proposal preparation and submission for government agencies.
• Read and distribute RFPQ/RFP information to pursuit team; set deadlines and track submissions.
• Draft tailored content with the Defence Proposal Team; manage technical content carefully.
• Review, edit and assemble proposal materials; coordinate reviews and debriefs.
• Ensure consistency, compliance, and archive proposal information for future use.
• Serve as single point of contact for RFP/EOI communications; maintain templates and files.

Conocimientos

Proposal content

Government project familiarity

Adobe Creative Cloud

Microsoft Office

CRM tools

Educación

Undergraduate degree/diploma in marketing/communications

Herramientas

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

CRM software

Descripción del empleo

Reporting to the Pursuit Manager - Defence, the Proposal Coordinator will work closely with corporate and regional teams across Canada on developing, tracking and submitting proposals for government agencies, and supporting business development initiatives.
The preferred location for this role is Edmonton, AB. However, we are open to candidates based in Vancouver, Calgary, Winnipeg, Mississauga, Ottawa, or Bedford, provided they are able to work from the local office.
This role is a current vacancy.

What You Will Be Working On

• Coordinate the proposal preparation and submission:
• Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team.
• Distribute requests for information, internally, as required.
• Centralize and standardize RFP content.
• Set deadlines for content and manage submissions.
• Strategize on proposal content and partner with the Defence Proposal Team.
• Work with the Defence Proposal Team to draft tailored content.
• Manage technical content with a high degree of accuracy.
• Work with external vendors and stakeholders to obtain their input and information.
• Review and editing of proposal material.
• Arrange for proposal reviews.
• Share lessons learned and best practices.
• Incorporate a continuous improvement and compliance mindset
• Track proposals – submissions, successes, opportunities for improvement.
• Create and maintain template documents
• Set-up and participate in debriefs and document feedback.
• Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications.
• Ensure consistent look and feel for all submittals, with a focus on compliance
• Ensure proposal quality and compliance.
• Archive information and keep marketing database up to date.
• Maintain marketing information files, obtain project information at start of the project a,nd create project folder. Manage and update this information as project progresses and upon completion.
  

What We Are Looking For

• Undergraduate degree/diploma in marketing/communications, or business-related field experience
• 3-5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment
• Superior written and verbal communication skills
• Ability to communicate with team members at all levels of the organization
• Proficient or advanced experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
• Proficient or advanced experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
• Experience working with a Client Relationship Management (CRM) tool considered an asset
• Excellent project coordination skills and understanding of key business processes
• Ability to forge, grow and maintain positive relationships
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
• Highly developed interpersonal, communication, and organizational skills
• Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Ability to work collaboratively with a positive attitude
• Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset
• Experience with government procurement is considered an asset
• Experience with and a self-driven interest in implementing AI tools is considered an asset

Why Bird?

At Bird, our people are at the heart of our success. We offer competitive rewards, meaningful growth opportunities, and programs designed to support you throughout your career.

• Competitive compensation and profit sharing so employees can share in Bird’s success.
• Comprehensive health, dental, and vision benefits along with life, disability and additional insurance coverage.
• RRSP matching up to 6% of base salary, helping eligible employees invest in their long-term financial future.
• $500 annual Health or Personal Spending Account giving eligible employees additional flexibility to support their health and well-being.
• Learning and career development opportunities supported by in-house learning programs, training resources, and professional development.
• Wellness and family support, including confidential Employee and Family Assistance resources and maternity and parental leave top-up for eligible employees.
• A culture that recognizes contribution through employee recognition, service awards, referral programs and opportunities to get involved in the Bird community.

Benefits, programs and eligibility may vary based on employee classification, work location, collective agreement and assignment. Official plan documents and applicable policies govern.

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.