Proposal Coordinator

Dillon Consulting Limited; Windsor; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to enhance its Business Development and Sales team. This role is pivotal in crafting high-impact proposals and collaborating with technical experts. The ideal candidate thrives in a dynamic environment, possesses strong organizational skills, and has a knack for detail. With a commitment to innovation and inclusion, this company offers flexible work arrangements and a supportive culture, making it an excellent opportunity for those looking to make a significant impact in a collaborative setting.

Benefits

Flexible work hours

Comprehensive benefits

Learning and development opportunities

Culture of innovation and inclusion

Qualifications

• 2+ years of experience in proposal preparation and tender submissions.
• Strong administrative background with 3-5 years of experience.

Responsibilities

• Develop professional proposals in collaboration with Business Units.
• Ensure compliance with opportunity documents and deadlines.
• Format and distribute proposal documents while maintaining quality standards.

Skills

Proposal Preparation

Microsoft Word

Microsoft Excel

Writing and Editing

Organizational Skills

Attention to Detail

Communication Skills

Education

Post-secondary education in administration, marketing, business, or communications

Tools

Proposal Management Software

Adobe Creative Suite

Job description

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The Opportunity

Dillon Consulting is seeking motivated candidates to fill several positions available for a Proposal Coordinator to join our Business Development and Sales (BDAS) group. The addition of a new Proposal Coordinator is part of an exciting new approach to managing our proposal sales operations in Dillon!

As part of our Proposal and Sales Team, this key role involves working closely with our Business Units and technical subject matter experts to create high-impact proposal submissions. Responsibilities include managing all aspects of proposal submission, generating proposal content using Dillon’s proposal management software, and guiding technical staff through our proposal processes. This role suits someone who thrives in a fast-paced environment, is highly organized, self-motivated, and enjoys collaboration across teams.

If you value reliability, achievement, continuous development, and creativity, we encourage you to apply. The successful candidate can be based at any of our 23 offices across Canada. We offer flexible work hours and hybrid work arrangements to support work-life balance.

Responsibilities

What your day will look like:

• Collaborate with Business Units and technical teams to develop professional proposals from start to finish.
• Use our proposal management software daily, with full training provided.
• Review opportunity documents for requirements and compliance.
• Coordinate development of marketing materials, graphics, and layout in partnership with Marketing.
• Ensure deadlines are met through effective information flow and review processes.
• Format, edit, print, and distribute proposal documents.
• Build internal relationships to respond promptly and maintain quality standards.
• Implement quality control measures to meet proposal and corporate standards.
• Monitor potential project opportunities using internal systems.
• Participate in debriefings to improve proposal quality and processes.

Qualifications

What you will need to succeed:

• At least two years’ experience preparing proposals and tender submissions.
• 3-5 years of administrative experience or a relevant combination of education, skills, and experience.
• Post-secondary education in administration, marketing, business, or communications is an asset.

Experience

What you bring to this role:

• Advanced skills in Microsoft Word, especially large document formatting.
• Proficiency in Microsoft Excel.
• Strong writing, editing, and communication skills.
• Ability to ensure content sounds cohesive and consistent.
• Excellent attention to detail and accuracy.
• Understanding of financial terms, budgets, and schedules.
• Strong organizational and time management skills in a dynamic environment.
• Experience in a professional services consulting firm is an asset.
• Experience with proposal management software and Adobe Creative Suite is an asset.
• APMP Certification is an asset.

Why choose Dillon

Dillon values its people and strives to be a great place to work, recognized as a Great Place to Work. We offer comprehensive benefits, flexible work options, learning and development opportunities, and a culture of innovation and inclusion.

About Dillon

We are a Canadian, employee-owned consulting firm with over 75 years of experience, more than 20 offices, and 1000+ employees. We focus on planning, engineering, environmental science, and management, committed to delivering innovative solutions and fostering a diverse, inclusive workplace.

Employment Equity, Diversity & Inclusion

We are dedicated to equity, inclusiveness, and diversity, and encourage accommodations during the interview process.