Proposal Coordinator

WSP; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering consulting firm in Canada seeks a Proposal Coordinator to ensure high-quality proposals for various projects. The ideal candidate will have at least 2 years of experience in proposal development, strong writing skills, and a detail-oriented mindset. Responsibilities include developing outlines, writing sections, and managing proposal records. This position values collaboration and flexibility, offering attractive pay and comprehensive benefits.

Benefits

Attractive pay

Flexible work options

Comprehensive benefits including virtual healthcare

Qualifications

• 2+ years of experience in proposal development or similar environment.
• Self-motivated with strong multitasking capabilities.
• Excellent English language and writing skills, attention to detail.

Responsibilities

• Develop proposal outlines and ensure RFP compliance.
• Write various sections of proposals including executive summaries.
• Manage and maintain proposal databases and records.

Skills

Proposal development

Effective written communication

Attention to detail

Multitasking

Technical understanding

Fluency in French

Tools

MS Office

Adobe Creative Suite

SharePoint Online

Job description

The Opportunity

Our Resources subsector, a key component of WSP’s ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. Over the decades, we have developed a wide range of services, including economic studies, project management, detailed design, procurement, site management, commissioning and industrial programming. This division provides a full range of services to industrial and mining projects, including all services offered in the field of engineering from conceptual and feasibility studies to complete detailed engineering in EPCM, to the closure and dismantling of mine sites. Our experts work together to offer our clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them.

Do you enjoy the strategy, creativity and pursuit involved in generating winning bids and proposals? If you are seeking a winning team to make valuable contributions to future awards, consider joining WSP!

We are seeking a Proposal Coordinator to join our Energy Resources, and Industry Sector. As a successful candidate, you will be tasked with ensuring that proposals are delivered to a high standard and in a timely manner for Senior Managers working on a wide range of projects within the sector including mining, heavy industry, power generation, power grid and renewable energy.

To be chosen for this role, you must have prior experience in proposal coordination and effective written and verbal communication skills. A high level of attention to detail and an ability to meet deadlines are both important keys to success in this role. [This position can be located out of our Ontario, Quebec or Atlantic offices]

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy– we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities – we’re growing and pushing ourselves every day to be greater than yesterday – we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee‑focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do with us

• On all proposals, develop a proposal outline document, schedule/facilitate contributions of all parties, ensure RFP compliance, draft standard proposal sections, facilitate reviews, and perform quality control on final document.
• Participate in proposal strategy and review meetings. Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance.
• Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required. Where appropriate, work with the graphic designer to conceptualize and integrate graphics to convey proposed solutions.
• Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems. Keep accurate records on proposals in progress, completed, wins, losses, etc.

What you’ll bring to WSP

• 2 or more years of experience in proposal development or similar environment. Candidates with previous experience working in Engineering Consulting or Professional Services firms are preferred.
• A self‑motivated team member, who demonstrates initiative to go above and beyond the task at hand, can effectively multitask and who is capable of handling shifting priorities within a demanding deadline‑orientated environment.
• Ability to work in a team environment, working towards common goals and objectives.
• Flexibility to work overtime to meet proposal deadlines as required.
• Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
• Fluency in French is an asset.
• Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop, and SharePoint Online is desirable.

#LI-Hybrid