Property Coordinator

Primaris REIT; Greater Sudbury; On-site; CAD 45,000 - 55,000; Full time

Job summary

A real estate investment trust in Sudbury is seeking an Office Administrator to handle accruals, manage databases, and ensure a high standard of customer service. Applicants should have at least a Secondary School Diploma and 1-2 years of office administration experience, ideally in real estate. Strong organizational and communication skills are required. This full-time position offers a competitive salary range of CAD $45,000 – $55,000, along with a supportive work environment that values respect and teamwork.

Qualifications

• 1-2 years’ experience in Office Administration needed.
• Experience in Real Estate or Property Management is an asset.
• Ability to develop effective working relationships.

Responsibilities

• Prepare monthly, quarterly, and annual accruals.
• Process daily deposits and prepare cheques for deposit.
• Enter and verify various database information.

Skills

Customer service skills

Communication skills

Organizational skills

Detail oriented

Multi-tasking

Education

Secondary School Diploma

Certificate or Diploma in Business/Office Administration

Tools

Yardi

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

New Sudbury Centre - Sudbury, ON

JOB TYPE: Full Time, Salary

Responsibilities

• Prepare monthly, quarterly and annual accruals
• Perform Yardi administration, which may include; Scan and attach payables
• Collect and input sales figures
• Collect and verify tenant insurance
• Enter, update, and verify various database information and electronic records
• Collect, process and deposit tenant rent cheques
• Process daily deposits and prepare cheques for deposit
• Collection and timely input of monthly sales reports including annual certified sales reports
• Ensure timely and accurate processing of Accounts Payable invoices
• Follow up with supplier inquiries and outstanding statements
• Assist revenue administration with the preparation and coordination of correspondence and statements for distribution
• Record and deposit accounts receivable
• Monitor inventory of office supplies and place orders when needed
• Ensure high standards of customer service are maintained
• Provide Reception duties as required
• Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
• Create & process necessary storage lease documentation for tenant and landlord execution
• Collect department hours from various supervisors for Payroll reporting

Requirements

• Secondary School Diploma required/ Certificate or Diploma in Business/Office Administration preferred
• 1-2 years’ experience in Office Administration Minimum
• Experience in Real Estate or Property Management an asset
• Working knowledge of ERP software (preferably Yardi)
• Advanced knowledge of Microsoft Word, Excel and PowerPoint
• Excellent customer service skills
• Excellent verbal and written communication
• Takes initiative with a positive attitude
• At ease with all levels of management (internal and external)
• Professional demeanor; courteous, diplomatic & always tactful
• Ability to develop effective working relationships
• Ability to multitask and effectively prioritize in a changing environment
• Detail oriented with excellent organizational skills

Compensation

At Primaris, we believe in rewarding talent with competitive wages and total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary/Hourly Range: CAD $45,000 – $55,000

Please note: This is the expected range for the position however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation

To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [email protected].

Competencies

• Communicate clearly, concisely, professionally and convey active listening and openness
• Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
• Produce accurate work with attention to detail and consistently meet deadlines
• Take ownership for actions, accept constructive criticism and make the necessary changes to behavior
• Overcome obstacles to get the job done, identify problems and recommend solutions
• See change positively and adapt quickly to change in work requirements

Values

• Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
• Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
• Integrity: Do the right thing, deliver on commitments and admit mistakes
• Teamwork: Work together as one team toward common goals
• Accountability: Hold yourself and others accountable for decisions and results

Next Step

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, please apply here with your resume attached. Please note that we thank all who apply; however only candidates considered for an interview will be contacted.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact us here.