Property Administrator Contract

CT REIT (Property Management) Limited Partnership; Front of Yonge; On-site; CAD 32,000 - 51,000; Full time

Job summary

CT REIT is seeking an experienced Accounts Payable Specialist to support day-to-day property administration in Ontario. You will review invoices and P.O.s, manage timely payments, and liaise with tenants and suppliers to maintain strong relationships.

Responsibilities include AR coordination, rent-roll review, CAM management, and assisting the Property Manager with budgets and forecasts. Proficiency in Yardi and MS Office is essential, with excellent organizational skills and the ability to

Qualifications

• Completion of college in a related field or accounting with 3–5 years of commercial/retail property administration experience.
• Experience using Yardi Property Management Software for accounts payable and receivable.
• Strong accounting and financial management skills with attention to accuracy.

Responsibilities

• Review and approve P.O.s and invoices; ensure timely payments.
• Manage accounts payable processes and supplier relations.
• Oversee AR reviews, collections, and monthly AR meetings.
• Review rent-roll for accuracy and coordinate with property accountants.
• Assist with CAM management, budgets, forecasts, and expense variances.
• Prepare tenant billings and notices; manage tenant charge back system.

Skills

A/P & A/R

Customer service

Planning and organization

Written and verbal communication

Interpersonal and conflict resolution

Excel skills

Teamwork

Work under pressure

Education

College diploma in accounting or related field

Tools

Yardi Property Management

MS Office

Job description

What you will do:

• Assist in the review and approval process of P.O.s and invoices;
• Accounts Payable – ensure suppliers are paid on a timely basis, establish good relationships with suppliers and review all payables according to accounting procedures
• Day-to-day management of accounts payable issues and supplier invoices;
• Administer, review and monitor service contracts in addition to the review of vendor / contractor performance;
• Arrears Management – Review cccounts receivable reports and collections of any outstanding tenant arrears, participate in all monthly AR meetings;
• Review of the monthly rent-roll to ensure accuracy;
• Liaise with property accountants for property expense related issues;
• CAM Management/Maximizing Recoveries – plan for and monitor expenses;
• Assist the Property Manager in monthly budget / expense variances, forecasts and annual budgets;
• Dispatch maintenance and security to tenant calls;
• Prepare and issue tenant billings, Rental Advice Notices;
• Manage tenant accounts: prepare statements of accounts, late payment notices and default letters, in co-ordination with the Property Management and Leasing Departments;
• Tenant Invoices – assist with preparing annual rent instalment notices, year-end adjustments and other tenant billings, ensure same are accurate and delivered to tenants in a timely manner;
• Rental Adjustments – correspond with new tenants concerning rental charges/changes.
• Manage the Tenant Charge Back system – co-ordinate invoicing and follow-up on payment of same.
• Tenant document control and tenant liaison and communication;
• Liaise with property accountants, lease administrators and legal to ensure the accuracy of information;
• Other responsibilities include:
  • Duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc;
  • Perform other duties, as assigned.

What you bring :

• Completion of college in a related field or accounting with three (3) to five (5) years of commercial / retail property administration experience.
• Experience with Yardi Property Management Software Specific Skills:
• Proficiency in accounting and financial management (A/P & A/R);
• Strong customer service orientation;
• Excellent planning and organizational skills;
• Strong software application skills (MS Office);
• Effective interpersonal and conflict resolution skills;
• Strong written and verbal communication skills;
• Strong Excel skills;
• Ability to work well under pressure, multi task and meet deadlines;
• Ability to work independently, as well as within a team.

We're always looking for great talent! In addition to competitive pay, we offer: Career growth opportunities and product discounts Broadband Salary Range: 23.00 - 37.00 CAD Hourly Our typical hiring range is between $33 - $35 per hour. Salary decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.

About Us

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada. Its portfolio is comprised of over 370 properties totalling more than 31 million square feet of GLA, consisting primarily of net lease single-tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT's most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

We are one of Canada’s most admired and trusted companies. With world-class owned brands and exciting market-leading merchandising strategies, we are continually innovating with purpose: to excite and serve Canadian customers from coast-to-coast. We are connected to communities, big and small, from coast-to-coast, offering products and services that reflect the diverse nature of every one of them. From sports to outdoors, automobiles to homes, we know and understand life in Canada like no other retailer can.

We are always on the lookout for curious, creative people who are able to navigate and excel in a rapidly evolving retail environment.