Property Administrator

Brandt; Regina; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading real estate firm in Regina is seeking a Property Administrator to manage property administration and financial operations for their portfolio. The role requires strong experience in lease administration, reporting, and financial analysis, along with proficiency in real estate software like SAGE. Ideal candidates will have a degree in commerce or business and at least 2 years of experience in property management. This role emphasizes organization and effective communication.

Qualifications

• Minimum of 2 years’ experience in property management or business administration.
• Advanced proficiency in Microsoft Excel with solid working knowledge of Word, Outlook, and PowerPoint.
• Proficiency in real estate software packages is preferred.

Responsibilities

• Administer the property management system for the property portfolio.
• Manage full-cycle financial operations including accounts receivable and payable.
• Prepare and review financial and operational reports.
• Coordinate all aspects of lease administration.
• Manage tenant relations by addressing inquiries promptly.

Skills

Organizational skills

Multi-tasking

Interpersonal skills

Communication skills

Analytical skills

Education

University degree or college diploma in commerce, business, or administration

Tools

Microsoft Excel

SAGE

Yardi

MRI

Job description

Brandt Developments Ltd., is currently seeking a Property Administrator for our Head Office location in Regina, Saskatchewan.

Powerful value delivered is much more than a tagline at Brandt. It’s our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services.

The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate Development team is looking for an individual to support our growing portfolio. If you are a natural leader, a dynamic self-starter motivated to succeed, with strong experience in lease administration, as well as property reporting and financial analysis, this role is a great opportunity for you to join the Brandt Real Estate team.

As a valued member of Brandt’s Real Estate Team, the Property Administrator will report directly to the Property Administration Manager; the role will cover all aspects related to property administration for Brandt’s property portfolio.

Duties and Responsibilities

• Administer the property management system for the Brandt Developments portfolio, ensuring accuracy and integrity of data for all owned and leased properties.
• Manage full-cycle financial operations, including accounts receivable and payable, rent rolls, reconciliations, accruals, and recovery adjustments.
• Oversee property tax activities – process tax invoices, maintain assessment databases, and coordinate with tax authorities and external consultants on reviews and appeals.
• Prepare, review, and ensure accuracy of financial and operational reports in both Excel database and on Property Management software (e.g., Sage). Assist management with budgeting, forecasting, and variance analysis.
• Coordinate all aspects of lease administration, including lease abstraction, renewals and extensions database, rent adjustments (market rent and/or CPI-based), and compliance with lease terms.
• Collaborate with internal departments (Accounting, Real Estate, Facility, etc.) and external stakeholders such as landlords, tenants, municipalities to support operational efficiency.
• Manage tenant relations by issuing rent notices, reconciling operating/CAM costs, addressing inquiries promptly, and coordinating move-in/move-out documentation.
• Monitor lease financials, rent escalations, and expenditure trends to support accurate reporting and financial forecasting.
• Coordinate invoice payments with the Accounts Payable department and manage accruals and outstanding purchase orders.
• Perform additional administrative and reporting duties as assigned to support property and portfolio objectives.

#LI-onsite

Required Skills

• Proven organizational and multi-tasking skills; ability to cope with changing client needs and deliver successful results within time frame and in a professional manner.
• Ability to set clear objectives and deliverables. Work independently and as part of a team.
• Capability of interpreting required information from a variety of lease formats.
• Demonstrated capacity to maintain high productivity and accuracy in fast-paced, deadline-driven environments.
• Excellent interpersonal, public relations, communications, and interpretive skills.

Required Experience

• A university degree or college diploma in commerce, business, or administration.
• Minimum of 2 years’ experience in property management or business administration.
• Advanced proficiency in Microsoft Excel (data analysis, pivot tables, formulas, reporting) with solid working knowledge of Word, Outlook, and PowerPoint.
• Proficiency in SAGE, Yardi, or MRI (or similar real estate software packages) is preferred.