Property Administrator

Brandt Group of Companies; Regina; On-site; CAD 55,000 - 75,000; Full time

Job summary

A growing real estate company in Regina is seeking a Property Administrator. This role involves managing property financial operations, ensuring data accuracy in the property management system, and coordinating tenant relations. Ideal candidates should have significant experience in lease administration and financial analysis. Opportunities to work in a dynamic team await.

Qualifications

• Strong experience in lease administration.
• Experience in financial analysis and property reporting.
• Ability to collaborate with various stakeholders.

Responsibilities

• Administer the property management system ensuring data accuracy.
• Manage financial operations including accounts receivable and payable.
• Oversee property tax activities and ensure compliance.

Skills

Lease administration

Financial analysis

Property reporting

Data management

Communication

Tools

Sage

Job description

Brandt Developments Ltd., is currently seeking a Property Administrator for our Head Office location in Regina, Saskatchewan.

Powerful value delivered is much more than a tagline at Brandt. It’s our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services.

The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate Development team is looking for an individual to support our growing portfolio. If you are a natural leader, a dynamic self-starter motivated to succeed, with strong experience in lease administration, as well as property reporting and financial analysis, this role is a great opportunity for you to join the Brandt Real Estate team.

As a valued member of Brandt’s Real Estate Team, the Property Administrator will report directly to the Property Administration Manager, the role will cover all aspects related to property administration for Brandt’s property portfolio.

Duties and Responsibilities

• Administer the property management system for the Brandt Developments portfolio, ensuring accuracy and integrity of data for all owned and leased properties.
• Manage full-cycle financial operations, including accounts receivable and payable, rent rolls, reconciliations, accruals, and recovery adjustments.
• Oversee property tax activities — process tax invoices, maintain assessment databases, and coordinate with tax authorities and external consultants on reviews and appeals.
• Prepare, review, and ensure accuracy of financial and operational reports in both excel data base and on Property management software i.e. Sage. Assist management with budgeting, forecasting, and variance analysis.
• Coordinate all aspects of lease administration, including lease abstraction, renewals and extensions database, rent adjustments; market rent and or CPI-based, and compliance with lease terms.
• Collaborate with internal departments i.e. Accounting, Real Estate, Facility etc. and external stakeholders such as landlords, tenants, municipalities to support operational efficiency.
• Manage tenant relations by issuing rent notices, reconciling operating/CAM costs, addressing inquiries promptly, and coordinating move-in/move-out documentation.
• Monitor lease financials, rent escalations, and expenditure trends to support accurate reporting and financial forecasting.
• Coordinate invoice payments with the Accounts Payable department and manage accruals and outstanding purchase orders.
• Perform additional administrative and reporting duties as assigned to support property and portfolio objectives.