Property Administrator

Kassen Recruitment; Kitchener; On-site; CAD 45,000 - 60,000; Full time

Job summary

A growing organization in real estate is seeking a Property Administrator to join their team in Kitchener, Canada. This role involves managing tenant communications, supporting financial activities, and maintaining property records. Ideal candidates have a background in business administration or real estate, with at least one year of administrative experience. Strong organizational skills and proficiency in Microsoft Office are required. This position offers exposure to property operations and a dynamic work environment.

Qualifications

• 1+ year of administrative experience in property management or real estate.
• Strong proficiency in Excel and Word.
• Ability to handle confidential information professionally.

Responsibilities

• Act as the primary contact for tenant communications.
• Support accounts receivable activities.
• Maintain tenant records and lease details.
• Prepare correspondence and notices for tenants.
• Collaborate to process invoices and code expenses.
• Assist with monthly and year-end reporting.
• Provide general administrative assistance.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking abilities

Service-oriented mindset

Education

Post-secondary education in business administration or real estate

Tools

Yardi 7

Microsoft Office Suite

Job description

A growing organization in the real estate space is seeking a Property Administrator to join their team. This role offers the opportunity to work closely with property management professionals and tenants in a dynamic, client-facing environment. It’s an excellent fit for detail-oriented individuals who thrive on organization, communication, and operational support.

About the Role

Reporting to the Property Manager, this position supports the day-to-day operations of a property portfolio by ensuring administrative efficiency, financial accuracy, and exceptional tenant service.

What You’ll Do

• Act as the primary contact for tenant communications, addressing inquiries and coordinating service requests promptly and professionally.
• Support accounts receivable activities, including processing tenant payments, reconciling accounts, and preparing deposits and related financial reports.
• Assist in maintaining tenant records, lease details, and database updates to ensure accurate and current information.
• Prepare correspondence, notices, and communication materials for tenants, including move-in packages and general building updates.
• Collaborate with internal teams to process invoices, code expenses, and maintain up-to-date insurance and vendor documentation.
• Contribute to the preparation of monthly and year-end reporting, assisting with summaries and documentation for management review.
• Provide general administrative assistance, helping to streamline office operations and support special projects as needed.

What You Bring

• Post-secondary education in business administration, real estate, or a related field (or equivalent experience).
• 1+ year of administrative experience, ideally within property management, real estate, or a similar operational setting.
• Experience using Yardi 7 is a huge plus.
• Strong organizational and multitasking abilities, with a high level of accuracy and attention to detail.
• Excellent communication interpersonal skills, with a proactive and service-oriented mindset.
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Ability to handle confidential information with professionalism and discretion.

Why Join

This is a great opportunity to be part of a collaborative, professional, and fast-paced environment where no two days are the same. You’ll gain exposure to property operations, financial processes, and tenant relations, while contributing to a team that values growth, service excellence, and continuous improvement.