Property Administrator

OMERS; Edmonton; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading global real estate firm is seeking a Property Administrator in Edmonton. This role involves providing accounting, reconciliation, and lease administration support, focusing on accounts receivable and tenant relations. Ideal candidates will have a post-secondary education, 2+ years in a retail environment, and proficiency in Microsoft Office, with familiarity in JD Edwards and Yardi being an asset. The position supports a collaborative team and emphasizes attention to detail and communication skills.

Qualifications

• 2+ years previous experience in a retail environment preferred.
• Must be flexible to react to changing priorities.

Responsibilities

• Responsible for accounts receivable and lease administration support.
• Collect all rents due and general invoices for Kingsway Mall.
• Initiate collection procedures for past due rents.

Skills

Detail oriented

Strong organizational skills

Multitasking

Strong communication

Interpersonal skills

Team player

Proficiency in Microsoft Office

Experience with JD Edwards

Retail experience

Education

Post-secondary education in Business Administration or Accounting

Tools

JD Edwards

Yardi

Job description

Overview

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthenseconomies and communities. By prioritizing people, partnerships and places, we generate meaningful returnsfor OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Position

The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Property Management team at Kingsway Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, and consulting with tenants to resolve account issues.

Responsibilities

As a member of this team, you will be responsible for:

• Accounts Receivable
• Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Kingsway Mall business units.
• Initiate collection procedures regarding past due rent(s) and account balances, placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s).
• Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards.
• Analyze rental accounts to identify short payments and follow up with tenants.
• Track and oversee collection and refunds of construction and security deposits.

• Lease Administration
• Specialty leasing documents in JDE and assist with permanent Tenant setup
• Generate monthly billings for tenant rent
• Determine tenant percentage rent payable, post, and invoice accordingly – both monthly and year-end billings
• Work with Senior Property Administrator to bill utility invoices and construction invoices.
• Support the set-up of storage license agreements into JD Edwards.
• Provide assistance to the Management Team with budgeting, quarterly reforecast and monthly revenue accruals as required.
• Generate manual billings to tenants, vendors and customers as required.

• Reporting
• Work with Property Administration team to prepare monthly over 90 days Accounts Receivable report on balances.
• Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.
• Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.
• Enter leasing assumptions, expense budget and capital information, as well as reforecast entry for both.
• Assist with annual mailouts / Year End Billings/Annual Prebills

• Other
• Work on other duties and/or special projects as assigned
• Build relationships with tenants and vendors

Qualifications

To succeed in this role, you have:

• Post-secondary education in a related field is preferred (i.e., Business Administration or Accounting)
• 2+ years previous experience; Retail environment preferred
• Proficiency using Microsoft Office applications (i.e., Word, Excel, Outlook)
• Previous experience using JD Edwards and Yardi is considered a strong asset for the role
• Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
• Strong communication and interpersonal skills, and a team player
• Enthusiastic and eager to learn

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.