Property Administration & Resident Experience Coordinator

Greystar; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits

15 days vacation

RRSP with company match

Employee assistance program

Job summary

Greystar seeks a Property Administration/Resident Experience Coordinator in Toronto to support the Property Management team with admin tasks, leasing coordination, and resident services.

You will manage records, track deadlines, assist with leases and payments, prepare notices, help with monthly reporting, and coordinate resident programs while delivering excellent customer service to residents and staff.

Qualifications

• 1-3 years in residential property management or administrative support.
• Experience with property management software (Yardi, RentCafe) preferred.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to the Property Management Team.
• Maintain organized digital and physical property records.
• Track deadlines related to notices, renewals, inspections, and compliance.
• Assist with lease documentation, renewals, addendums, notices, and move-in/move-outs.
• Maintain accurate tenant files and lease records in property management software.
• Support enforcement of lease terms and building policies (e.g., non-smoking, noise, use of premises, etc.).
• Prepare and distribute resident notices.
• Assist with processing invoices, purchase orders, and service contracts.
• Track expenses and support budget reporting.
• Assist with rent roll updates and administrative reporting as required.
• Assists with Monthly Financial Reporting.
• Coordinates all resident functions and activities including orienting residents to the property, as well as assists with utility set-up and deliverance of packages and package claim reminders.
• Develops and publishes property newsletter, which includes planned events, resident services, and advertisements.
• Handles resident issues, including neighbor disputes, maintenance repairs, and resident requests.
• Prepares incident reports pertaining specifically to resident issues, in accordance with Company standards.
• Schedules activity center or clubhouse rentals maintains the contract on any such rental, and collects applicable fees.
• Ensures guest suites are in rental condition and provides additional amenities to residents, such as movie rentals, books, and games.
• Processes work orders for the maintenance department, ensures they are completed timely and accurately, and contacts the resident to determine if they are satisfied with the work completed.
• Prepares weekly maintenance report to verify resident requests are being completed.
• Inspects buildings and grounds to ensure safety and cleanliness, and alerts maintenance to items that need to be repaired.

Skills

Administrative support

Customer service

Organizational skills

Communication

Multitasking

Education

Post-secondary education in business/real estate/property management

Tools

Yardi

RentCafe

Job description

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia‑Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world‑class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

The Property Administration/Resident Experience Coordinator provides administrative and operational support to the Property Management team, ensuring the smooth day‑to‑day operation of residential (and mixed‑use) properties, while also delivering effective, knowledgeable customer service to prospective residents, current residents, and property staff. This role acts as a key point of contact for residents, vendors, and internal team members, supporting leasing, maintenance coordination, and financial administration. In addition, the role assists property staff with the planning and implementation of resident activities, promoting a quality living experience and fostering strong, positive relationships throughout the community.

JOB DESCRIPTION KEY RESPONSIBILITIES

• Provide day‑to‑day administrative support to the Property Management Team.
• Maintain organized digital and physical property records.
• Track deadlines related to notices, renewals, inspections, and compliance.
• Assist with lease documentation, renewals, addendums, notices, and move‑in/move‑outs.
• Maintain accurate tenant files and lease records in property management software.
• Support enforcement of lease terms and building policies (e.g., non‑smoking, noise, use of premises, etc.).
• Prepare and distribute resident notices.
• Assist with processing invoices, purchase orders, and service contracts.
• Track expenses and support budget reporting.
• Assist with rent roll updates and administrative reporting as required.
• Assists with Monthly Financial Reporting.
• Coordinates all resident functions and activities including orienting residents to the property, as well as assists with utility set‑up and deliverance of packages and package claim reminders.
• Develops and publishes property newsletter, which includes planned events, resident services, and advertisements.
• Handles resident issues, including neighbor disputes, maintenance repairs, and resident requests.
• Prepares incident reports pertaining specifically to resident issues, in accordance with Company standards.
• Schedules activity center or clubhouse rentals maintains the contract on any such rental, and collects applicable fees.
• Ensures guest suites are in rental condition and provides additional amenities to residents, such as movie rentals, books, and games.
• Processes work orders for the maintenance department, ensures they are completed timely and accurately, and contacts the resident to determine if they are satisfied with the work completed.
• Prepares weekly maintenance report to verify resident requests are being completed.
• Inspects buildings and grounds to ensure safety and cleanliness, and alerts maintenance to items that need to be repaired.

BASIC KNOWLEDGE & QUALIFICATIONS

• 1-3 years of experience in residential property management or administrative support.
• Post‑secondary education in business, real estate, or property management preferred.
• Experience with property management software (Yardi, RentCafe, or similar) preferred.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Demonstrated ability to read, write, and communicate effectively to prepare and explain data to team members.
• Demonstrated proficiency in word processing, spreadsheet, property management, and database management programs in order to complete required reports.
• Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percentages in order to complete financial records, budgets, and other fiscal reporting information.

TRAVEL / PHYSICAL DEMANDS

Rare or occasional travel may be required to attend business meetings, training programs, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position. Incumbents must be able to view computer screens and other electronic equipment, paper reports, and journals for extended periods of time where visual strain may result. Incumbents must be able to push, pull, lift, carry, or maneuver weights of up to 4.5 kilogram(s) independently and 11.4 kilograms with assistance. Must be able to work a flexible work schedule, which may include weekends and/or holidays.

Salary Range

The salary range for this position is $55,000- $65,000 CAD. This posting is for a backfill.

Additional Compensation

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location. Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance. Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits effective your first day of employment.
• Generous Paid Time off.
• All new hires start with 15 days of vacation, 5 family responsibility days and 5 company sick days.
• Additional vacation accrued with tenure.
• Paid Parental Leave Top‑Up Benefit (*For eligible team member).
• Group RRSP with Company Match up to 5% of pay after 3 months of service.
• Open to full‑time and part‑time team members, with spousal RRSP and lump sum contribution options.
• Employee Assistance Program, plus free 24/7 virtual care with a Canadian family doctor.
• 6‑Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
• Pet Insurance discounts through Petsecure and wellbeing programs through the RBC app.
• Ongoing Learning Opportunities & Education Assistance Programs.

Important Notice

Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [e-mail].

Core Values

• Integrity We stay true to the highest ethical standards and principles, and are honest, trustworthy, humble, and respectful in all of our words and actions.
• Equality We celebrate individual differences, encourage diversity of thought, provide equality of opportunity, and cultivate an environment where all individuals are seen, treated, and valued equally.
• Professionalism We proudly present a positive, dignified, and businesslike image at all times through our appearances, behavior, and interactions with others.
• Accountability We take responsibility and accept ownership for our words, actions, tasks, and results, and respectfully hold others to the same standard.
• Service We make service our top priority by giving our time, knowledge, and experience to serve the needs of our customers, community, and team members.
• Teamwork We work together to accomplish goals, solve problems, and enrich our work environment.