Property Accounts Administrator (Ottawa)

Crown-Property-Management; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary annual performance bonus

Pension matching program

Professional development and dues

Job summary

Crown-Property-Management is seeking a Property Accounts Administrator in Ottawa to support AP/AR functions across the portfolio. You will handle tenant billings, collections, invoice processing, and financial reporting, collaborating with Property Management, Operations, and Accounting teams.

The role demands detail orientation and accuracy in fast-paced environments, with a base salary of CAD 55k–65k and eligibility for a discretionary bonus. Join a trusted, growth‑oriented real estate team.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration, or a related field, required.
• Experience in accounts payable and/or accounts receivable; new graduates are encouraged to apply.
• Proficiency with Microsoft Office Suites, including Word, Excel PowerPoint, Outlook, and SharePoint.

Responsibilities

• Maintain Purchase Order list and tenant chargeback invoice register.
• Process, reconcile and code supplier invoices, and submit for management approval and payment.
• Respond to accounts payable inquiries from vendors and resolve discrepancies promptly.
• Manage tenant accounts receivable, oversee rent and payment collections, and follow up on arrears as required.
• Prepare tenant invoices for rent, chargebacks, metered utilities, percentage rent, and other recoverable costs in accordance with monthly and year-end deadlines.
• Review and update AR notes in Yardi weekly to ensure system-generated reports are accurate.

Skills

Accounts payable

Accounts receivable

Financial reporting

Attention to detail

Communication

Education

Post-secondary education in Accounting/Finance/Business Administration or related field

Tools

Microsoft Office Suite

Yardi

Job description

Property Accounts Administrator (Ottawa)

Full Time Non Management Ottawa, ON, CA

7 days ago Requisition ID: 1216

Salary Range: $55,000.00 To $65,000.00 Annually

Position Summary

We’re looking for a detail-oriented financial professional to support the accounts payable and accounts receivable functions across our property portfolio. You’ll play a key role in tenant billings, collections, invoice processing, and financial reporting while working closely with Property Management, Operations, and Accounting teams.

You thrive in a fast-paced environment, bring strong attention to detail, and take pride in keeping financial processes accurate, timely, organized, and running smoothly.

Responsibilities

Accounts Payable & Purchase Orders

• Maintain Purchase Order list and tenant chargeback invoice register
• Process, reconcile and code supplier invoices, and submit for management approval and payment
• Respond to accounts payable inquiries from vendors and resolve discrepancies promptly

Accounts Receivable

• Manage tenant accounts receivables, oversee rent and payment collections, and follow up on arrears as required
• Prepare tenant invoices for rent, chargebacks, metered utilities, percentage rent, and other recoverable costs in accordance with monthly and year-end deadlines
• Review and update AR notes in Yardi weekly to ensure system-generated reports are accurate
• Manage rent deposit cheques and report deposits to Accounting
• Investigate and resolve occupancy cost discrepancies, escalations, and billing disputes, submitting adjustments for approval
• Address accounting inquiries from tenants in collaboration with Tenant Services
• Prepare monthly and year-end operating cost accruals, operating budget support schedules, and budget-to-variance reports
• Analyze and reconcile general ledger accounts in collaboration with accounting and property management
• Assist with monthly rent roll reconciliations to ensure accurate tenant billings

Administrative Support

• Assist with year-end recovery documentation
• Support the Property Management and Operations team with financial administrative tasks and effective communication
• Provide support to operations team in financial reviews and preparation of various documentation

Perform other related responsibilities as requested from time to time

Education & Experience Requirements

• Post-secondary education in Accounting, Finance, Business Administration, or a related field, required
• Experience in accounts payable and/or accounts receivable; new graduates are encouraged to apply
• Proficiency with Microsoft Office Suites, including Word, Excel PowerPoint, Outlook, and SharePoint

What We’re Looking For

• A detail-oriented and organized individual with a strong interest in accounting and financial operations
• Someone who takes ownership of tasks, follows through on deadlines, and maintains a high level of accuracy
• A problem-solver who is comfortable investigating discrepancies and proposing solutions
• A collaborative team player who communicates clearly and works across various departments
• Able to work effectively both independently and as part of a collaborative team
• Base salary: $55,000 - $65,000 CAD per year, based on experience and qualifications
• Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
• Pension matching program to support your long-term financial security
• Professional development and membership dues coverage
• This role is for an existing vacant position

About Us

Celebrating 25 years of growth, Crown is a leading real estate investment and management firm shaping the future of office spaces across Toronto, the GTA, and Ottawa. With over 10 million square feet under management and more than $3 billion in assets, we’re known for pairing smart investments with operational excellence, and for empowering our team to make a real impact every day. Our customer‑first mindset means fast decision‑making, strong relationships, and a hands‑on approach that values initiative and fresh ideas.

Proudly recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces in every sense. We foster an inclusive, collaborative culture where careers grow, voices are heard, and sustainability and innovation are more than buzzwords- they’re part of how we work. Join a team that’s passionate about delivering outstanding experiences and creating lasting value for our tenants, clients, communities — and for you.

Accommodations

Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources.

Legal Disclaimers

Work Authorization

Applicants must be legally entitled to work in Canada at the time of application, and during their employment at Crown.

Third-Party Recruiters

Crown does not accept unsolicited resumes from recruitment agencies. Please do not submit resumes or candidate information without prior written agreement. We are not responsible for any fees related to unsolicited submissions.

As part of our recruitment process, Crown may require candidates to complete behavioral assessments. Some elements of this process may involve the use of AI-driven tools to help us better understand your strengths and working style. These tools are designed to support fair and consistent evaluations and ensure the best possible fit for the role and our team. AI may be used as a supportive tool; however, final decisions are made by humans.