Projects Administrative Assistant & Document Specialist

Goodkey Weedmark; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading engineering firm in Ottawa is seeking an Administrative Assistant to monitor communications and manage document preparation. The ideal candidate should possess strong organizational and interpersonal skills with proficiency in Microsoft Office programs. This role will involve reception duties, typing, proofreading, and updating project controls. The position offers a competitive salary, paid overtime, and benefits like a Health Spending Account, allowing you to grow in a thriving engineering environment.

Benefits

Competitive salary

Paid overtime after 40 hours

Health Spending Account

Access to virtual healthcare

Career development opportunities

Qualifications

• Experience in administrative roles with a focus on document management.
• Ability to maintain confidentiality in all communications.
• Familiarity with construction project management practices is an asset.

Responsibilities

• Monitor shared inbox for administrative needs.
• Complete typing and proofreading for project documentation.
• Handle reception duties like greeting visitors and answering calls.

Skills

Excellent interpersonal skills

Strong organizational skills

Attention to detail

Strong verbal communication skills

Ability to work independently

Education

Business administration certification or diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe DC

Job description

A leading engineering firm in Ottawa is seeking an Administrative Assistant to monitor communications and manage document preparation. The ideal candidate should possess strong organizational and interpersonal skills with proficiency in Microsoft Office programs. This role will involve reception duties, typing, proofreading, and updating project controls. The position offers a competitive salary, paid overtime, and benefits like a Health Spending Account, allowing you to grow in a thriving engineering environment.