Project Specialist

Ontario Cannabis Store; Toronto; Hybrid; CAD 73,000 - 80,000; Full time

Job summary

The Ontario Cannabis Store seeks a Project Specialist to coordinate creative projects across internal teams and external vendors. This role requires strong project management skills and experience in a creative environment. The individual will be responsible for efficient project execution, ensuring timely deliverables for B2B and B2C channels, with an inclusive and accessible approach.

Qualifications

• 2+ years in project management, preferably in a creative agency.
• PMP Certificate preferred.
• Knowledge of AODA compliance.

Responsibilities

• Manage workflows for creative deliverables for B2B and B2C channels.
• Coordinate with internal teams and external vendors for project execution.
• Track and report on project timelines and KPIs.

Skills

Project Management

Communication

Coordination

Creative Brief Development

Vendor Management

Education

Post-secondary education in business or communications

Tools

Shopify

Job description

About Us

The Ontario Cannabis Store provides safe, responsible access to recreational cannabis for adults 19 and older. We operate the sole legal online store for recreational cannabis in Ontario and are the provincial wholesaler of cannabis for private retail stores.

Working at the OCS is a unique opportunity to be part of an agile start-up in a ground-breaking new industry. We’re a diverse team passionate about delivering a great customer experience, working together with mutual respect and building value out of our differences. We’re an inclusive organization that understands that delivering great results comes out of ensuring every voice is heard.

About the Role

We’re looking for a Project Specialist to support the delivery of creative and digital initiatives across the Ontario Cannabis Store (OCS).

In this role, you’ll collaborate with internal stakeholders and partner closely with the content, marketing, and digital teams to bring requested projects and creative elements to life.

With the support of these cross-functional teams, you’ll be responsible for managing the flow of internal creative and digital requests from development through review and final approval, ensuring timely and efficient execution. You’ll build detailed workback schedules, coordinate with external vendors when needed, and ensure alignment with internal stakeholders on all assets. Your strong project coordination skills will help keep everything on track, with consistent updates provided to internal clients throughout each project lifecycle.

About Your Day

• Establish and manage all workflows related to creative deliverables for B2B and B2C channels, inclusive of web pages, blog posts, email campaigns, social media platforms, printed, trade materials and any other requests from the business
• Support Content Manager and copywriters to ensure text is delivered on time
• Accept ad hoc creative service requests and lead requirements gathering and stakeholder consultation prior to assigning appropriate resources
• Develop creative briefs and assign work to external third-party vendor pools for photo, video, design and content services to ensure creative is achievable, on brief and on brand
• Establish and oversee production schedules for all creative and digital projects, including consolidating feedback from key stakeholders and circulating work for review and approvals
• Ensure resources and workflows are followed and optimized within the department to produce accurate work efficiently
• Keep all internal stakeholders and vendors up to date on key timelines for all projects
• Communicate to establish and manage project expectations across team members, stakeholders and external third-party vendors
• Support vendor procurement and establishing vendor scorecards and quarterly performance analysis, as well as daily vendor management
• Support resource planning, tracking status and reporting on final KPIs and outcomes
• Monthly budget tracking, management and reconciliation

About You

• Completion of post-secondary education in business or communications (or related field of study), or equivalent combination of education and experience
• 2+ years working in project management role (preferably in a creative agency or studio)
• Project Management Certificate (PMP preferred)
• Knowledge and experience with accessibility compliance as per the AODA
• Experience with Shopify is an asset
• Fluency in French is an asset
• Experience with pre-press and print specifications is preferred

About the Job

• This position currently offers a hybrid work schedule. The current in office requirement is a minimum of 3 days/week (may be more depending on business needs). The OCS office is located near York Mills and Yonge Street. However, OCS reserves the right to change this policy and its office location at any time.
• City: Toronto, ON
• Employment Type: Permanent, Full-Time (Bargaining Unit Role; Represented by OPSEU)
• Required Travel: Rare, usually within the GTA
• Application Deadline: June 27, 2025 at 11:59PM EST

Compensation

The target hiring range for this position is $73,113- $80,000. This is a pay grade 7 BU role, with a salary range of$73,113-$89,361.Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

We are committed to providing an accessible, equitable and inclusive candidate and employee experience. We provide reasonable accommodation throughout the recruitment process and in employment. If you require an accommodation please let us know, we will work with you to meet your needs.