Project Manager, WUSA

uwaterloo; Southwestern Ontario; On-site; CAD 85,000 - 120,000; Full time

Job summary

University of Waterloo is seeking a qualified professional to oversee complex campus projects and coordinate multi-disciplinary teams. You will manage scope, schedule, budgets, risks, and communications with university stakeholders to ensure high standards and compliance.

The role involves collaboration with internal departments, consultants, and contractors, advancing capital planning and continuous improvement across facilities and infrastructure.

Responsibilities

• Project Planning and Management: Provides oversight and coordination of WUSA projects to meet standards, quality, regulatory, and stakeholder requirements.
• Assists in developing project budgets and plans aligned with available resources and priorities.
• Provides project status updates (scope, schedule, budget, risks, issues) to stakeholders.
• Coordinates internal departments, consultants, contractors, and other resources for timely delivery.
• Provides technical oversight to ensure compliance with requirements and codes.
• Contributes to cost estimating best practices and resources.
• Keeps official project records (budgets, schedules, submittals, specs, manuals, drawings, photos).
• Represents WUSA in communications with stakeholders across all phases of projects.

Job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Primary Purpose

University of Waterloo is a leading global innovation hub that drives economic and social prosperity for Canada and the world. With more than 41,000 students, we are home to the world's largest co-op education talent pipeline, game-changing research and technology, and to an unmatched entrepreneurial culture. Together, these create partnerships and solutions to tackle today's and tomorrow's challenges.

Key Accountabilities

Project Planning and Management

• Provides oversight and coordination of WUSA projects as a member of a multi-disciplinary team and employs project management best practices to ensure work is planned and executed to meet University and WUSA standards, quality, regulatory, and stakeholder requirements.
• Assists in developing project budgets and plans based on available financial resources and organizational priorities in alignment with WUSA Board-approved capital allocations.
• Provides project status updates, including scope, schedule, budget, risks, and issues, to WUSA and University stakeholders.
• Coordinates internal departments, consultants, contractors, and other project resources to support the timely and effective delivery of projects.
• Provides technical oversight and general review to ensure compliance with project requirements, applicable codes, and University and municipal standards.
• Contributes to the development and continuous improvement of cost estimating best practices and resources.
• Manages and maintains official project records including budgets, schedules, submittals, specifications, O&M manuals, drawings, and photographs.
• Represents WUSA in communications with stakeholders throughout all phases of projects.

Capital Planning and Continuous Improvement

• Supports WUSA's strategic planning and optimization for deferred maintenance, capital renewal, and new capital investment efforts, addressing stewardship responsibilities and long-term sustainability of WUSA's facilities and infrastructure.
• Contributes to WUSA's annual and multi-year capital planning cycles by providing project information, analysis and recommendations related to facility renewal, deferred maintenance, and capital investment to support the Director of Operations and senior leadership.
• Contributes to the development and continuous improvement of project management practices, tools, templates, standards, and documentation.
• Conducts research and provides recommendations regarding construction practices, materials, equipment, and service providers relevant to WUSA facilities and operations.
• Supports continuous improvement of and adherence to WUSA standards for design, equipment, furnishings, and space usage; coordinates with Operations to update or define Guidelines for Design and Construction as required.
• Supports the alignment of capital projects with WUSA's strategic plan and equity, sustainability, and student experience priorities.

Stakeholder and Vendor Relations

• Builds and maintains effective working relationships with WUSA staff, Board of Directors, University departments, students, and external service providers.
• Facilitates project meetings and coordinates the exchange of project information, decisions, and actions among stakeholders.
• Coordinates procurement and contracting activities with University