Project Manager, Transformation Programs

MX Career Site; Toronto; On-site; CAD 90,000 - 130,000; Full time

Job summary

Metrolinx in Canada is seeking an experienced EPMO team member to champion project management standards across the organization. You will guide cross-functional teams, ensure consistency in project practices, and foster skills development to achieve excellence.

You will lead major initiatives, oversee scope, budgets, schedules, and quality, and collaborate with service providers and stakeholders to deliver outcomes on time and within budget.

Qualifications

• Degree in Business, Engineering, Planning, Public Policy, Education, or related field, Master’s preferred.
• Project management experience with proven delivery of medium-scale initiatives.
• PMP designation an asset.
• Knowledge of program management, budgeting, prioritization, risk and change management principles.
• Proficiency in project management software and office applications.
• Progressive PM experience, including large-scale deployments.
• Budget management experience within scope of projects.
• Procurement and contract management experience for consultants.
• Strong written, oral and interpersonal communication skills.
• Leadership and cross-functional team coaching capabilities.

Responsibilities

• Lead scope, definition, risk management, and quality assurance to ensure project outcomes.
• Establish and direct resources to ensure project team capabilities.
• Provide guidance to staff on administrative, design, and technical issues across project stages.
• Develop, review and approve Project Charter and Project Plan documents.
• Identify, assess, mitigate, and communicate project risks.
• Advise on budgets and ensure delivery within expectations.
• Monitor costs and schedules; manage changes and clarifications.
• Review studies, proposals, specifications, and contracts to meet standards.
• Prepare reports and presentations for management on plans and status.
• Collaborate with Metrolinx stakeholders and service providers to ensure requirements are met.
• Recommend corrective actions and negotiate change orders and revised schedules.
• Contribute to EPMO methodologies and best practices.
• Lead and coach diverse project teams, including consultants.

Skills

Project management

Leadership

Budgeting

Risk management

Stakeholder communication

Procurement

Contract management

Presentation skills

Cross-functional teamwork

Education

Bachelor's degree

Master's degree (asset)

Tools

MS Project

Primavera P6

Excel

Job description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

As a EPMO team member, this position is a champion of project management across Metrolinx. You will be expected to provide practical direction, and advice to cross-functional project teams on the use of Metrolinx project management standards to ensure consistency and quality assurance across their work. This entails building relationships and engaging with project team members to help them develop technical skills and competencies that foster a culture of project management excellence across the organization.

What will I be doing?

• Leads activities related to project scope, definition, risk management, and quality assurance to ensure projects deliver expected outcomes.
• Establishes, manages, and directs resources to ensure the necessary level and capabilities are represented on a project team to ensure project success.
• Provides direction and advice to staff and personnel assigned to individual projects, through all project stages (e.g., on administrative, design, editing, technical, estimating, and priority issues as appropriate).
• Leads the development, reviews and approvals of Project Charter and Project Plan documents.
• Leads the identification, assessment, mitigation, and communication of project risks.
• Advises on, and as appropriate, manages and reports on budgets for assigned projects, to ensure projects are delivered within budget expectations.
• Ensures that all project cost and scheduled activities are identified, continuously monitored, and clarifications/changes managed properly to maintain adherence to schedule and budget.
• Reviews and evaluates studies, reports, design proposals, specifications, and contract documents, to meet established policies, procedures, and standards applicable to projects.
• Develops and delivers reports and presentations defining plans, issues, status, and resolutions to appropriate levels of management.
• Participates in project activities involving Metrolinx, service providers, vendors, and other stakeholders to ensure project requirements are delivered and project status is reported in a timely and accurate manner.
• Recommends and implements corrective action plans where variances in project plan execution occur, communicates with internal and external stakeholders, and negotiates change orders and revised schedules.
• Collaborates with the Senior Manager, EPMO to develop and improve EPMO project management methodologies and standard practices.
• Leads and coaches diverse and cross functional project teams, including consultants, in project management practices (e.g., project scope, budget, schedule, quality, risk, safety, etc.) to ensure projects deliver their expected outcomes.

What Skills and Qualifications Do I Need?

• Completion of a degree in Business, Engineering, Planning, Public Policy, Education, or a related discipline – or a combination of education, training, and experience deemed equivalent. Master’s degree an asset.
• Demonstrated related project management and coordination experience.
• Certifications or Designations: Project Management Professional (PMP) designation an asset.
• Knowledge of program management, planning, budgeting, prioritization, risk and change management principles, methods, and techniques to manage the development, deployment, and implementation of medium scale fare system/program initiatives.
• Proficiency in the use of project management software and computer applications.
• Demonstrated progressive experience in project management, planning, budgeting, prioritization, and risk management, which preferably includes the deployment or implementation of large-scale initiatives.
• Budget management experience to prepare project budgets and monitor within budgetary limits.
• Experience in procurement and contract management to initiate tenders, evaluate bids, make recommendations for approval, and plan, direct, coordinate and monitor the work of consultants for compliance with user group and Metrolinx standards, policies, and procedures.
• Effective written, oral, presentation and interpersonal skills to articulate and present advice, options and recommendations to senior management and business clients on projects and technology solutions.
• Leadership and management skills to manage and motivate cross functional teams and set high standards and clear expectations.

Accommodation:

Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact us at: 416-202-5601 or email [e-mail].

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3 and #LI-Onsite