Project Manager / PMO Specialist -Information Technologies

University of Calgary; Calgary; Hybrid; CAD 110,000 - 140,000; Full time

Job summary

University of Calgary is seeking a Full-time Limited Term Project Manager / PMO Specialist for about 24 months within the Information Technologies division in Calgary. The role focuses on cybersecurity projects while supporting PMO governance activities.

The position requires three days in the office weekly and collaboration across IT PMO teams. The ideal candidate holds a degree in a related field, 5+ years PM experience, and certifications like PMP or ITIL are preferred.

Qualifications

• University degree, preferably in Computer Science, Engineering, or related field.
• PMP certification (preferred).
• ITIL Foundations certification (preferred).
• Minimum of 5 years of experience as a project manager.
• Organizational change management skills.
• Experience within a research environment and working with researchers an asset.
• Experience within a PMO or governance environment.
• Proficiency in Microsoft Office Suite, SharePoint, Power BI, MS Project and AI tools.
• Excellent problem-solving, strategic thinking, and communication skills.
• Ability to build and maintain relationships with stakeholders at all levels.

Responsibilities

• Project Planning and Scope: Define scope, goals, timelines, and resources.
• Stakeholder Management: Engage stakeholders, communicate updates, and manage expectations.
• Risk and Issue Management: Identify risks, develop mitigation plans, and resolve issues promptly.
• Resource Coordination: Manage internal teams, vendors, and contractors to ensure efficient resource allocation.
• Budget Oversight: Track project budgets, control expenditures, and ensure alignment with financial plans.
• Technical Implementation: Oversee design, testing, and compliance with standards and security.
• Schedule Tracking: Monitor progress against milestones and adjust plans as needed to stay on track.
• Quality Assurance: Ensure deliverables meet quality and security requirements through reviews and testing.
• Change Control: Manage scope, schedule, and budget changes through established processes.
• Documentation and Reporting: Maintain project records, provide status updates, and prepare financial and progress reports aligned with PMO methodology.
• Post-Implementation: Support transition to operations, conduct training, and review project outcomes.
• PMO Specialist: Ensure adherence to documentation, governance, and quality standards.
• Maintain IT Portfolio SharePoint site, develop monthly portfolio status reports, and coordinate stage-gate reviews.
• Provide training on project management frameworks and standards.

Skills

Project management

Stakeholder management

Risk management

Communication

Organizational change management

Governance

Strategic thinking

Relationship building

Team coordination

Education

University degree in Computer Science, Engineering, or related field

Tools

SharePoint

Power BI

MS Project

AI tools

Microsoft Office Suite

Job description

Description

The Information Technologies is currently seeking a Full-time Limited Term Project Manager / PMO Specialist for approximately 24 months. The Project Manager / PMO Specialist reports to the Associate Director of the IT Project Management Office (IT PMO). This role is a predominately a Project Manager position for cybersecurity related projects with some PMO Specialist work required to support coordination across the PMO. The position requires working three days in the office per week and may involve occasional peak periods with urgent deadlines.

Summary of Key Responsibilities

Project Manager

• Project Planning and Scope: Define scope, goals, timelines, and resources.
• Stakeholder Management: Engage stakeholders, communicate updates, and manage expectations.
• Risk and Issue Management: Identify risks, develop mitigation plans, and resolve issues promptly.
• Resource Coordination: Manage internal teams, vendors, and contractors to ensure efficient resource allocation.
• Budget Oversight: Track project budgets, control expenditures, and ensure alignment with financial plans.
• Technical Implementation: Oversee design, testing, and compliance with standards and security.
• Schedule Tracking: Monitor progress against milestones and adjust plans as needed to stay on track.
• Quality Assurance: Ensure deliverables meet quality and security requirements through reviews and testing.
• Change Control: Manage scope, schedule, and budget changes through established processes.
• Documentation and Reporting: Maintain project records, provide status updates, and prepare financial and progress reports aligned with PMO methodology.
• Post-Implementation: Support transition to operations, conduct training, and review project outcomes.

PMO Specialist

• Ensure that project managers adhere to documentation, governance, and quality standards.
• Maintain the IT Portfolio SharePoint site, ensuring project data is accurate and up to date.
• Develop monthly portfolio status reports and present insights to IT leadership.
• Coordinate project stage-gate reviews and ensure proper documentation at each phase.
• Provide training and communications to IT teams regarding project management frameworks and standards.
• Establish client satisfaction measurement tools to assess project success.

Qualifications / Requirements:

• University degree, preferably in Computer Science, Engineering, or related field.
• PMP certification (preferred).
• ITIL Foundations certification (preferred).
• Minimum of 5 years of experience as a project manager.
• Organizational change management skills.
• Experience within a research environment and working with researchers an asset.
• Experience within a PMO or governance environment.
• Proficiency in Microsoft Office Suite, SharePoint, Power BI, MS Project and AI tools.
• Excellent problem-solving, strategic thinking, and communication skills.
• Ability to build and maintain relationships with stakeholders at all levels.

Application Deadline:

September 04, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 3. For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca. The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.