Project Manager (Asset Management)

Region of Waterloo; Kitchener; Hybrid; CAD 104,000 - 131,000; Full time

Job summary

Region of Waterloo seeks a Senior Asset Management professional to plan, develop, implement, and continually improve the corporate asset management program in support of our infrastructure goals.

You will build decision support systems, dashboards, and BI reporting tools, collaborate across units, manage data quality, and support budgeting and governance for lifecycle assets.

Qualifications

• Related degree or diploma plus related experience.
• Experience in asset management planning, performance management, lifecycle management and municipal/public works infrastructure operations.
• Experience with asset management work management systems and decision support systems.
• Knowledge of municipal capital and operating budgeting and long-range planning.
• Knowledge of project management techniques, system design, data modelling, business process re-engineering, performance management, BI/analytics and data management.
• Analytical, organizational, implementation and continuous improvement skills.

Responsibilities

• Plan, develop, implement, maintain, and continually improve the corporate asset management program and plan.
• Build, implement, and develop BI reporting tools and analytics.
• Lead cross-departmental teams to support asset management projects, budgets, and data requirements.
• Oversee data management, data quality standards, and metadata management.
• Coordinate with Finance on financial analysis within the asset management plan and program.
• Provide training and governance materials on asset management systems and metrics.

Skills

Asset management

Lifecycle management

Project management

Business intelligence

Data management

GIS

Education

Related degree or diploma

Tools

Microsoft Office (Access)

GIS systems

Data modelling programs

Document management systems

Job description

Job Number: 4964
Job Type: Full-Time
Vacancy Reason: Temporary
Temp Contract Length: 12 Months
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Project Management
Number of Positions: 1
Department: Asset Management
Division: Corporate Services
Hours of Work: 35
Work Schedule: Mon-Fri, 8:30 AM-4:30 PM, hybrid: 3 days in-office / 2 days remote
Grade: Management/Management Support Grade 07
Salary Range: $104,413.40 - $130,530.40

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

- Taking only what we need

- Leaving some for others

- Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, "Growing with Care", we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Works collaboratively with the Manager and business units across the corporation to plan, develop, implement, maintain, and continually improve the corporate asset management program and plan in support of Council’s vision of a world class community. Plans, designs, and manages the continued development of asset management and decision support systems to facilitate funding, operations, and maintenance of infrastructure impacting community growth and development. Builds, implements, and develops business intelligence reporting tools and analytics to support the continued improvement and communication of the asset management program and plan.

Duties/Responsibilities

- Manages the design and implementation of improvements and refinements to continually develop thecorporate work management and decision support systems. Works with system vendors for updates and changes. Coordinates and executes issue resolution including liaising with ITS and software vendors. Provides guidance and direction to ensure consistent use.

- Collaborates with business units to develop and implement key performance indicators and businessintelligence reporting, dashboards, and analytics to identify emerging issues and trends, track life-cycle costs and other requirements to ensure the protection of asset investments and inform decision making and planning. Monitors and reports on asset management program performance.

- Participates on and leads multi-disciplinary cross-departmental teams to directly support business units in the detailed development and implementation of the asset management program and plan, including budgets, funding plans, reports, special projects, and data requirements.

- Consolidates information and data from various asset management teams and business units. Supports datamanagement for asset management datasets including defining and complying with data quality standards for asset management purposes. Defines current data and change management practices, data life-cycle management, and metadata management. Supports data literacy training. Participates on the asset datastewardship committee.

- Provides oversight to ensure compliance with asset management performance data and metrics governance. Develops and delivers training and training materials for business units on asset management systems, procedures, performance data and metrics, and governance.

- Prepares business intelligence and performance monitoring reporting for key stakeholders.

- Leads asset management office technology projects. Works with project teams to prepare project charters, statements of work, and terms of reference. Develops and manages project scope and work plans.

- Liaises with Finance for the development and continuous improvement of the financial analysis component of the asset management plan and program.

- Provides direction and guidance, assigns priorities, schedules, and work, and monitors progress of consultants and project team members. Develops and manages schedules and budgets.

Additional Duties/Responsibilities

- Provides training and development support on the use of Microsoft Power BI to support the asset management program.

- Collaborates with business units to develop, implement, and review corporate asset management best practices.

- Researches and shares municipal asset management best practices with project teams and stakeholders. Exchanges information with peer organizations.

- Works with the Manager and other divisional resources to develop and implement communications and engagement initiatives to promote the asset management strategy and change management initiatives. Prepares reports for Council and participates in public meetings.

- Performs some duties of the Manager in that incumbent’s absence.

- Performs related duties as required.

Knowledge, Skills, and Abilities

- Knowledge and skills are normally acquired through a related degree or diploma (including but not limited to engineering), plus related experience.

- Demonstrated experience and knowledge in asset management planning, performance management, life-cycle management, and municipal and public works infrastructure operations and administration within a legislative/regulatory environment.

- Demonstrated experience with asset management work management systems and decision support systems.

- Knowledge and experience in municipal capital and operating budgeting and long-range planning.

- Knowledge of and ability to comply with policies, procedures, asset management program goals and objectives, industry best practices, and legislative requirements.

- Knowledge of project management techniques, system design, data modelling, business process re-engineering, performance management, business intelligence and analytics, and data management.

- Analytical, organization, implementation, and continuous improvement skills to develop project work plans and deliver projects on time, and within scope and budget; identify, assess, and mitigate risks; manage multiple projects simultaneously; and adapt to changing priorities and deadlines.

- Collaboration and team building skills to advise and lead multi-disciplinary teams.

- Leadership skills supervise, train, develop, motivate, and support staff.

- Communication and human relations skills to promote principles, practices, and strategy; negotiate with contractors; provide feedback and recommendations to project teams and stakeholders; conduct presentations; communicate complex technical information to staff with varied levels of technical understanding; and participate as an effective team member.

Additional Knowledge, Skills, and Abilities

- Computer skills with ability to use software such as Microsoft Office (including Access), document management systems, and computer modelling programs. Demonstrated experience with business intelligence software and GIS systems.

- Ability to keep knowledge current regarding asset management and related systems, tools, and best practices.

- Ability to read and interpret policies, procedures, technical design specifications, contract agreements, and legal documents. Ability to write clear, concise reports, training materials, work plans, business plan proposals, tender specifications, technical design briefs, and correspondence.

- Ability to travel within and occasionally outside Waterloo Region.

- Ability to support and demonstrate the Region’s values.

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.

We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

- First Nations, Métis and Inuit peoples, and all other Indigenous peoples;

- members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin;

- persons with visible and/or invisible (physical and/or mental) disabilities;

- persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions

For questions or to request accommodations during your recruitment, onboarding or employment, please contact [e-mail] , or by calling our Service First Contact Centre at phone number [phone].

Use of Artificial Intelligence in the Hiring Process: Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.

Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).