Project Manager

Acosta; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A prominent marketing agency in Toronto is seeking a Project Manager with 3-5 years of relevant experience in live events. The role involves managing entire project lifecycles, communication with stakeholders, and ensuring high-quality service delivery. Ideal candidates should have a degree in a related field and possess strong organizational skills. Flexibility for irregular hours is required.

Qualifications

• 3-5 years of relevant work experience in project management.
• Experience in live events is essential.
• Flexibility to work irregular hours.

Responsibilities

• Develop detailed project plans, timelines, and budgets based on requirements.
• Provide regular updates on project progress to stakeholders.
• Manage project spend and conduct profitability analysis.

Skills

Project Management

Interpersonal Communication

Organizational Skills

Problem Solving

Vendor Management

Education

Degree in Event Management, Marketing, Business or related field

Job description

DESCRIPTION

Mosaic is a full service, 360‑degree integrated marketing agency, with notable expertise in experiential, content, and retail. We’re on a mission to create memorable omni‑channel experiences that deepen people’s relationships with brands, and drive results for our clients.

If you are passionate about XM / live events, possess excellent project management skills, and thrive in a dynamic and collaborative environment, we invite you to apply for the Project Manager position at Mosaic. Join us in bringing our clients’ visions to life and delivering unparalleled experiences.

Position Overview

We are currently looking for a results‑driven Project Management to join our innovative, growing company. The North American Project Management team is responsible for establishing the foundation for all integrated projects – responsible for managing the entire lifecycle of events, from initial consultation to post‑event evaluation, all while fostering strong relationships and delivering exceptional service. They will work closely with the Associate Director, Project Management to support the profitability, scope management and on‑time delivery of those projects.

Responsibilities

Project Planning and Scope Management :

Clear understanding of project scope and client budget

Develop detailed project plans, timelines, resourcing / capacity, and budgets based on project requirements.

Work closely with internal teams to execute the client’s vision while adhering to budget and timeline constraints.

Communication and Updates :

Provide regular updates on project progress, changes, and milestones.

Coordinates, leads, recaps all internal and / or external project status meetings (kick‑off, status updates, financial reviews, post‑project review)

Effectively communicate project timelines, deliverables, and expectations to all stakeholders.

Problem Solving :

Anticipate and address potential challenges or changes to the project scope.

Work collaboratively with clients to find solutions that align with their goals and expectations.

Vendor Management :

Oracle Fusion System Ownership (Purchase Order Requisitioner)

Responsible for partnering with the Buyer to set‑up vendor based on client and Mosaic requirements.

Facilitate vendor payment.

Document and track all vendor payments.

Liaison with Legal, Buyer, AP, CST to ensure vendor is paid and all other inquiries.

Compliance :

Salesforce Project Compliance

Concur travel and expense approvals.

Understand client MSA financial and legal compliance requirements

Internal Pcard Compliance (payments, coding, etc)

Profitability :

Support CST in project Budget Development in partnership with Production & Creative

Management of project spend to date using standard Mosaic templates (personnel and out of pocket expenditures)

Management of project expense forecast for all related spend

On‑ongoing project variance analysis recommendations and communications

Consulted for historical project data where applicable

Quality Assurance :

Ensure that all aspects of the event meet or exceed the client’s standards and expectations.

Conduct thorough quality checks and inspections to guarantee a flawless planning and execution.

Post‑Event Wrap :

Gather feedback for client’s post‑event to assess satisfaction and identify areas for improvement.

Collaborate with internal teams to implement improvements based on client feedback.

General :

Internal department collaboration

Continuous Improvement – Project Operations ways of working

Supports Associate Director in creation and implementation of departmental tools / templates

Contributor to the agency’s culture, vision, and direction

Miscellaneous Duties Assigned

Qualifications

Degree in Event Management, Marketing, Business, or a related field

Agency experience

3‑5 years of relevant work experience

PMP certification is not required for this role, possessing one would be viewed as a valuable asset

Proven experience as a Project Manager in live events.

Exceptional interpersonal and communication skills.

Strong organizational abilities with attention to detail.

Ability to manage multiple projects simultaneously.

Flexibility to work irregular hours, as required by live event schedules.

About Us

Acosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data‑, reach‑ and relationship‑driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics‑based results for customers and retailers.

Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.

Acosta and its subsidiaries is an