Project Manager

Vantix Systems Inc.; Swift Current; On-site; CAD 80,000 - 120,000; Full time

Job summary

A leading project management firm in Canada is seeking an experienced Project Manager to oversee the implementation of business systems in the post-secondary sector. The ideal candidate will have over 10 years of project management experience, with a strong background in technical strategy and client support. This role involves coordinating project resources and maintaining communication with various stakeholders to ensure successful project outcomes.

Qualifications

• 10+ years as a Project Manager.
• Prior experience implementing new business systems from start to finish.
• Prior experience working in the post-secondary sector.

Responsibilities

• Coordinate centralized project resource team and create clear role breakdown.
• Maintain the project schedule in conjunction with implementing partners.
• Provide guidance to local college project team.

Skills

Project Management

Client Communication

Technical Strategy

Job description

Project Management will include but not be limited to, the following services:

• Project Manager Meetings

• Schedule Meetings

• Project Advisor Committee Meetings

• Biweekly SaaS Meetings

• Vendor Workshops

• Steering Committee Meetings

• Any other as required and determined by the project organizational structure

• Ensure Client accountability to the terms and conditions as laid out in the Statement of Work (SoW) including, but not limited to:

Maintenance of organizational structure document including identification of representatives for all Client roles.

• Coordinate centralized project resource team and create clear role breakdown between centralized team and local college project team

• Consistent, formal reporting on project status, project expenditure, risks, pressures and opportunities to CEO Council of Saskatchewan Regional Colleges and Project Advisory Committee meeting

• Identify project resource (human, capacity or financial) shortfalls at both collective and college level and prepare recommendations for consideration. Where individual colleges fail to meet their commitments as laid out within the SoW, notify the Project Advisory Committee meeting in order to rectify.

• Maintain the project schedule in conjunction with implementing partners and ensure schedule change log.

• Alongside Ministry Project Sponsor/Manager ensure adherence by vendors regarding their deliverables as laid out within SoW and advocate for price or solution adjustments as required. Construct Change Order Processes (CoPs) when changes are required.

• As primary contact for Thesis Elements and 3D, liaise with them as required.

• Participate in review of all approval documentation including solution gateway and ensure sufficient client consultation before sign offs for milestone payments to be disseminated.

Client Support and Technical Strategy:

• Provide guidance to local college project team starting with Great Plains College

• Establish and maintain regular communication pathway with college(s) whose instance(s) is being worked on and elevate needs to vendor as required.

• Advocate for solutions as required in conjunction with implementing college.

• Support the collection of current state business processes with implementing college and assist colleges in determining new business process flows.

• Defining technical requirements for modifications and work-arounds to vendor where the existing software lacks critical functionality.

• Defining and passing on enhancement requests to Thesis to recommend future improvements which would support college needs.

• Facilitating the collective definition of base reports and the necessary content required through liaising with Government of Saskatchewan.

• Facilitating collective naming conventions for some data items.

• Ensuring that an evolving set of collective business rules around the SIS are defined and respected through each implementation to ensure a required level of consistency.

• Negotiating and collecting data values which require collective input.

• Overseeing high-level data load strategy including volume of history to extract through legacy system and engage strategy to create the data file.

• Facilitate establishment of course master from OCSM to each college for their review, edits and coding prior to upload to Elements.

• Configuration of some system values, adding users for each college.

• Clarification of testing vs production environment protocols for each implementation.

• Creation of some common user documentation including potential training documentation for college sector.

Qualifications:

• 10+ years as a Project Manager

• Prior experience implementing new business systems from start to finish

• Prior experience working in the post-secondary sector

• Prior experience implementing Student Information Systems would be highly beneficial