Project Information Specialist

AECOM; North Vancouver; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading infrastructure firm in Metro Vancouver is seeking a Project Information Specialist to organize project-related information and manage documentation. Applicants should possess a Bachelor's degree or equivalent experience, alongside at least 10 years in the construction industry. Excellent communication and organizational skills are a must in this full-time role offering ample growth opportunities.

Benefits

Comprehensive benefits including medical, dental, and vision

Flexible work options

Employee assistance program

Qualifications

• Minimum requirements include a Bachelor's degree or equivalent experience.
• 10 years of related experience is preferred.
• Excellent communication skills and strong attention to detail needed.

Responsibilities

• Research, collect, and evaluate project data required for reporting.
• Manage RFIs, change orders, and compliance documentation.
• Develop technology solutions to meet project requirements.

Skills

Information Management

HIPAA

Records Management

System Security

IT Support

Education

Bachelors degree or mixture of 4 years experience and education

Diploma in Administration Project Management Assistant or related field

Tools

Microsoft Office Suite

Computerized project management software

Job description

Overview

AECOM Canada is looking for an experienced Project Information Specialist to join our team and be responsible for the quality and organization of incoming and outgoing project-related information and contractual documents.

Responsibilities

• Research, collect and evaluate project data necessary to meet project reporting and evaluation requirements.
• Successfully supported large-scale construction projects by managing RFIs, change orders and compliance documentation.
• Design and develop the technology solutions to be deployed on systems using the approved solution assessment to meet program / project requirements and maintain the technology solution change control process including a structure to manage and track changes against the scope.
• Identify and document project issues and risks in information technology (IT) project plans and escalate as appropriate.
• Maintain a technology solution issue and risk process and / or defect logs.
• Monitor and maintain the solutions communication plan and process.
• Under general supervision resolves most problems but refers more complex issues to higher levels.
• Process documents (including indexing into database and / or enterprise content management system).
• May serve as a resource to others in the resolution of problems and issues.
• May orient, train, assign and check the work of lower level employees.
• Perform day to day admin tasks regarding information management.
• Collaborate with external and internal team members to ensure that project solutions are utilized in the most efficient manner, offering best practice advice where possible.

Qualifications

Minimum Requirements :

• Bachelors degree and / or a mixture of 4 years demonstrated equivalency of construction experience and education

Preferred Qualifications

• 10 years of related experience within the construction industry
• Diploma in Administration Project ManagementAssistant or related field
• Previous experience in the consulting industry (engineering or architectural) would be an asset.
• Excellent communication skills.
• Exceptional organizational time-management and strong attention to detail skills.
• Ability to self-manage assignments from start to finish with minimal oversight.
• Ability to handle stressful situations with professionalism and calm composure.
• Committed to providing exceptional client service both internal and external.
• Able to interact professionally with all levels of business personnel and build strong working relationships.
• Proficiency Advanced use of Microsoft Office (Outlook Word Excel PowerPoint etc).
• Working knowledge of computerized project management software.

Additional Information

• Sponsorship for Canadian employment authorization is not available for this position.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work : No

Employment Type : Full-time

Key Skills

Information Management, HIPAA, FIPS, Records Management, Windows, System Security, NIST Standards, IT Support, DIACAP, Medical Records, FISMA, RMF

Experience : years

Vacancy : 1