Project Coordinator, Residential / Mixed-use | General Contractor | Vancouver | Outpost Recruitment

Moving2Canada.com; Vancouver; On-site; CAD 80,000 - 90,000; Full time

Job summary

A leading general contractor in Vancouver is seeking an experienced Project Coordinator for a new residential/mixed-use project. The role involves coordinating project details, maintaining project systems, and managing documentation. The ideal candidate will have substantial experience in construction, strong organizational skills, and the ability to collaborate effectively with various stakeholders. Only those authorized to work in Canada will be considered.

Qualifications

• 5+ years related experience on projects ranging from $5M to $30M.
• Working knowledge of construction documents and current practices.
• Strong skills in communication and team collaboration.

Responsibilities

• Ensure flow of information regarding project details and safety protocols.
• Support project management systems and procedures.
• Assist with project scopes, schedules, budgets, and documentation.

Skills

Communication

Problem Solving

Organizational Skills

Team Collaboration

Adaptability

Education

Relevant education in construction or project management

Job description

Leading General Contractor seeking an experienced Project Coordinator in Vancouver BC to support and assist the project team in all coordination aspects of the construction of a new residential / mixed use project.

Under the direction of a Project Manager, the Project Coordinator will ensure timely and accurate flow of information related to project details and safety protocols to subtrades, clients/owners, architects, and other project stakeholders. This position provides an opportunity to be actively involved in all aspects of construction documentation control, systems, and processes. Salary will be in the range of $80,000 – $90,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Responsibilities of Project Coordinator

• Promotes a culture of health, safety, and environmental protection on the project by taking an active role in the implementation of the Health, Safety, and Environmental (HSE) program.
• Supports and maintains project management systems and procedures including digital platforms, project filing system, cost accounting system, and project directory
• Performs general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence, submittals and RFIs; maintenance of files, logs, drawings, and specifications; and records and distributes accurate meeting minutes.
• Assists withdevelopment and implementation of project scopes, schedules, and budgets and assiststhe CCA-1/CCDC-17 subcontract procurement process by obtaining trade contractor and vendor quotations/bids, reviewing specifications and identifying/requesting clarification as required.
• Assists with the review and processing of invoices and progress claims
• Supports the change order management process by securing pricing from the vendor/subcontractor, reviewing, and inputting the data for review, submitting change requests for approval, and following through with (sub)contract change orders / purchase orders as directed
• Supports and prepares for project close out by collecting warranties, O&M manuals, and occupancy documents; creating handover documents; demobilizing site; and archiving documents
• Develop and maintain working relationships with trades and suppliers
• Performs other duties as needed.

Knowledge and Skills of Project Coordinator

• 5+ years of related work experience (or combination of relevant education and experience), on projects ranging from $5M to $30M for commercial projects
• Working knowledge of construction documents, drawings, and specifications
• Working knowledge of current construction practices and methodology
• Ability to communicate clearly and collaborate with multiple project stakeholders
• Capable of working co-operatively to achieve team goals and objectives
• Ability to solve technical problems based on clearly defined procedures
• Strong computer skills with an aptitude for learning new programs. Familiarity with scheduling software an asset
• Functional and technical knowledge and skills to do the job at a high level of accomplishment
• Ability to work with numbers to manage contracts, project budgets and basic accounting functions for invoice coding, and trade contract management.
• Ability to adapt to a new industry, company, environment while learning quickly from experience and in technical courses and seminars
• Ability to write clearly and succinctly in a variety of communication settings and styles

Ideal Candidate:

Ideal candidate is adaptable, with attention to detail, coupled with exceptional organizational and time management skills that allows not only you to work efficiently, but also preciously in a goal driven environment. You value the opportunity to work alongside experienced professionals, as it aligns with your goals to continuously learn and grow within the construction industry. While demonstrating a positive attitude and commitment to excellence, you can work collaboratively in a team-oriented environment and take pride in your work with understanding the importance of quality, accuracy, and client satisfaction at every stage of the construction process.

Only candidates with authorisation to work in Canada will be considered.

Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.