Project Coordinator, Real Estate

Canada Lands Company; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A national real estate organization in Ottawa seeks a Project Coordinator to support property acquisitions and real estate activities. Key responsibilities include managing project-related documents, coordinating with external teams, and assisting with contract administration. Candidates should have post-secondary education in relevant fields and experience in land development or construction. Knowledge of project management and real estate processes is essential.

Qualifications

• At least 3-5 years of experience in land development or construction preferred.
• Good knowledge of real estate development processes.
• Experience with financial management and environmental issues is an asset.

Responsibilities

• Coordinate property acquisitions and redevelopment activities.
• Assist in the development and coordination of consultant selection processes.
• Monitor contracts and identify irregularities in deliverables.

Skills

Real estate development knowledge

Project management training

Contract management experience

Bilingualism (English / French)

Advanced Microsoft Excel

Knowledge of Microsoft Project

Education

Post-secondary education in engineering, architecture, or urban planning

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

AutoCAD

Job description

Short Summary

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and infrastructure construction‑related tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project‑related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the Regional Office operations.

Job Description

Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing / construction and provides necessary follow-up to ensure timely completion.

• Participates in planning (i.e. physical, regulatory), servicing, and project management reviews / initiatives.
• Assists with the development and coordination of consultant selection processes.
• Assists with the direction / work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives. Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
• Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
• Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
• Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status. Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
• Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
• Researches and reports on industry trends, regulatory context and planning legislation.

Participates in the budget process, including the review of contract amounts / details, progress claims and invoices.

Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).

Works with the regional / project accountant to provide necessary supporting information / documentation.

Qualifications

• Post‑secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required : engineering, architecture, urban planning, other construction / development related fields (surveyors, appraisals etc.).
• Minimum of three (3) to five (5) years of experience in land development and / or construction preferred.
• Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
• Project management or contract management training and / or experience required.
• Knowledge of general business principles, financial management, as well as, environmental issues / remediation techniques are assets.
• Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
• Working knowledge of Microsoft Project, AutoCAD, an asset.
• Bilingualism (English / French) an asset.

Working Conditions

Working in an office environment.