Project Coordinator - Oakville - ICI

Newlands Group; Oakville; On-site; CAD 60,000 - 75,000; Full time

Job summary

A respected ICI construction company is seeking a detail-oriented Project Coordinator in Burlington, Ontario. In this role, you will support the project management team throughout the project lifecycle, assist in documentation, scheduling, and procurement, and ensure compliance with health and safety standards. Ideal candidates possess strong organizational skills, effective communication abilities, and have a background in project coordination within the ICI construction sector. This position offers opportunities for growth into a Project Manager role.

Qualifications

• 24 years of experience in a project coordination role, preferably within the ICI construction industry.
• Excellent organizational skills and attention to detail.
• Eagerness to learn and grow into a Project Manager role.

Responsibilities

• Assist Project Managers with planning and execution of ICI construction projects.
• Prepare and track project documentation including RFIs and change orders.
• Coordinate with subcontractors and suppliers for timely material delivery.
• Support project scheduling, cost tracking, and budget monitoring.
• Ensure compliance with health and safety standards.

Skills

Project coordination experience

Strong knowledge of construction processes

Proficiency in project management software

Excellent organizational skills

Strong verbal and written communication skills

Education

Post-secondary education in Construction Management

Tools

Procore

MS Project

MS Office Suite

Job description

About the job Project Coordinator - Oakville - ICI

Job Title: Project Coordinator
Location: Burlington, ON
Industry: ICI Construction
Reports To: Project Manager / Senior Project Manager

About the Company

Our client is a respected and growing ICI construction company located in Burlington, ON. They deliver high-quality institutional, commercial, and industrial projects across the Greater Toronto and Hamilton Area. With a reputation for excellence and collaboration, they are seeking a detail-oriented Project Coordinator to join their team and support the successful delivery of projects.

Position Overview

The Project Coordinator will provide essential support to the project management team throughout the project lifecycle. This role involves assisting with documentation, scheduling, procurement, and coordination of project activities to ensure successful execution. It is an excellent opportunity for an ambitious individual looking to grow into a Project Manager role within the ICI construction sector.

Key Responsibilities

• Assist Project Managers with the planning, execution, and closeout of ICI construction projects.
• Prepare, review, and track project documentation including RFIs, submittals, change orders, and progress reports.
• Coordinate with subcontractors, suppliers, and consultants to ensure timely delivery of materials and services.
• Support project scheduling, cost tracking, and budget monitoring.
• Maintain project files, drawings, and records in both digital and hard copy formats.
• Assist with contract administration and ensure compliance with company and client requirements.
• Participate in site meetings, prepare meeting minutes, and follow up on action items.
• Ensure all work is performed in compliance with health and safety standards.
• Provide day-to-day administrative support to the project team and act as a point of communication for stakeholders.

Qualifications

• 24 years of experience in a project coordination role, preferably within the ICI construction industry.
• Strong knowledge of construction processes, documentation, and terminology.
• Proficiency with project management software (e.g., Procore, MS Project) and MS Office Suite.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and internal teams.
• Post‑secondary education in Construction Management, Civil Engineering, or a related field is an asset.
• Eagerness to learn and grow into a Project Manager role.