Project Coordinator- Industrial Doors & Equipment

Recruiting Concepts Inc.; Burlington; On-site; CAD 60,000 - 65,000; Full time

Job summary

A well-established Canadian company is seeking a motivated Project Coordinator to support management and sales teams. The successful candidate will handle estimates, schedules, and purchase orders, ensuring projects run smoothly. Strong organizational and communication skills are essential. This full-time, in-office position offers a competitive salary of $60,000-$65,000 and a comprehensive benefits package, along with opportunities for professional growth within the company.

Benefits

Competitive salary

Comprehensive benefits package

Supportive work environment

Growth potential into project management

Qualifications

• Strong verbal and written communication skills in English (French is an asset).
• Highly organized, detail-oriented, and able to multitask.
• Advanced proficiency in Excel and Google Suite; familiarity with AutoCAD preferred.

Responsibilities

• Assist Project Managers with administrative and coordination tasks.
• Support field sales staff with estimates, quotations, and project submissions.
• Track and follow up on quotations, approvals, and project documentation.
• Prepare submittal documentation and track approvals through the process.

Skills

Strong verbal and written communication skills in English

Highly organized, detail-oriented, and able to multitask

Advanced proficiency in Excel and Google Suite

Ability to read blueprints and manufacturing drawings

AHC, DHT, DHC certifications

WHMIS and Health & Safety training

Clean driving record

Tools

AutoCAD

Job description

Project Coordinator

Full-Time | Permanent | In-Office
Salary: $60,000-$65,000
Hours: Monday-Friday, 8:00 AM - 5:00 PM (standard office hours)
Location:Mississauga, ON

Our client is a well-established Canadian company with over 50 years of experience providing high-quality doors, hardware, and detention equipment. Known for their client-focused, quality-driven approach, they work with leading brands and pride themselves on delivering knowledgeable, reliable service that exceeds expectations.

We are seeking a motivated and detail-oriented Project Coordinator to join the team. This role exists to support management and sales staff by handling estimates, schedules, purchase orders, and approvals, helping to relieve workload and ensure projects run smoothly.

The Role

As a Project Coordinator, you will work closely with project managers and sales teams, supporting projects involving hollow metal and wood doors, detention doors, hardware, and specialty items. You will also assist with updating and organizing internal processes and systems. This role is ideal for someone highly organized, proactive, and technically proficient who enjoys working independently while collaborating with multiple teams.

Key Responsibilities

• Assist Project Managers with administrative and coordination tasks

• Support field sales staff with estimates, quotations, and project submissions

• Track and follow up on quotations, approvals, and project documentation

• Prepare submittal documentation and track approvals through the process

• Detail and schedule materials for ordering, including placing purchase orders

• Track project and order costing

• Participate in project meetings and attend project sites to verify materials and installation compliance

• Maintain accurate inventory counts

• Help develop and organize updates to internal processes and systems

• Manage multiple priorities while meeting deadlines

• Train and coordinate with existing team members as needed

Qualifications & Skills

• Strong verbal and written communication skills in English (French is an asset)

• Highly organized, detail-oriented, and able to multitask

• Advanced proficiency in Excel and Google Suite; familiarity with AutoCAD preferred

• Ability to read blueprints and manufacturing drawings

• AHC, DHT, DHC certifications are strongly desired due to industry standards; open to achieving these or in process of completing

• WHMIS, Health & Safety Awareness, Working at Heights training preferred

• Clean driving record required

Additional Requirements

• Police background check required

• Additional municipal, provincial, or federal background checks may be required depending on project scope (including Government of Canada Level II Secret; Level III Top Secret may be required for some projects)

What’s Offered

• Competitive salary: $60,000- $65,000

• Comprehensive benefits package (health coverage and RSP contribution after 3-month probation)

• Full-time, permanent, in-office role

• Supportive and professional work environment

• Growth potential into project management and sales, contingent on performance and fit

Why You Should Apply

This is an exciting opportunity to join a growing and respected company where your contributions make a real impact. You’ll work with an experienced, supportive team while gaining exposure to a variety of projects and technical skills. If you’re motivated, detail-oriented, and ready to take your career to the next level, this role offers both professional growth and a chance to be part of a company that values its employees and their success.