Project Coordinator, Facilities Management – Permanent Full-Time (1.0) Coordonnateur ou coordon[...]

Childrens Hospital of Eastern Ontario; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading healthcare institution in Ottawa is seeking a Project Coordinator to manage capital projects. Responsibilities include developing project plans, assisting in project execution, and overseeing budget management. Ideal candidates will have a Bachelor's degree in Engineering or Architecture and at least 3 years experience in project management. The role requires excellent communication, organizational, and analytical skills. This position offers a salary range of $43.08-$50.70 per hour and full-time employment.

Qualifications

• Minimum of 3 years of experience in project management with a focus on construction project delivery.
• Ability to manage multiple projects simultaneously and work effectively under pressure.
• Criminal Record Check is essential.

Responsibilities

• Assist the PM during all phases of project implementation.
• Coordinate with CHEO procurement department for procurements of services.
• Ensure compliance with all regulatory requirements and hospital policies.

Skills

Self-motivation

Deadline orientation

Communication skills

Organizational skills

Analytical skills

Problem-solving abilities

Education

Bachelor’s degree in Engineering, Architecture or related field

CAPM certification or equivalent

Tools

MS Office

MS Project

Job description

Compensation Pay Range :

$43.08-$50.70

Job Description :

Please Note : If you are a current CHEO employee with access to Workday please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

CHEO is one of the few stand‑alone global leaders in paediatric health and is home to nearly 4,500 staff medical staff and learners dedicated to helping children and youth live their best lives. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure CHEO combines excellence in clinical care, research and education to advance seamless care that is provided where, when and how it is needed. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, Western Quebec, Nunavut and Northern Ontario. Patient satisfaction surveys have several times identified CHEO as the best place for paediatric care in Ontario and Forbes Magazine has twice named the organization as the best place to work in Canadian healthcare. CHEOs President and CEO Alex Munter was awarded favourite CEO of the year by Faces Magazine in 2020.

POSITION SUMMARY

The Project Coordinator position provides an exciting opportunity to deliver capital projects on time and on budget while meeting CHEO and client requirements. You must be self‑motivated, deadline oriented, build effective relationships with colleagues and stakeholders. By assisting in the delivery of projects you will coordinate the planning, design, development, project budget, development, implementation and evaluation of key facility projects and initiatives. The Project Coordinator will be responsible for working with key stakeholders to develop project plans, track deliverables, update project status reports on low and high complexity projects while assisting in scope definition, schedule and budget development. Being proactive and highly detailed the incumbent will have demonstrated experience in project management coordination relative to the fields of architecture, design, mechanical and/or electrical disciplines, have excellent communication (both verbal and written) skill as well as presentation and networking skills.

The Project Coordinator will report to the Senior Project Manager / Project Manager and assist with the planning and execution of the end‑to‑end project delivery. You will be part of a project management team who will liaise with various Hospital departments, Ministry of Health, City Building Department, vendors etc. to ensure project timelines, deliverables and budgets are met and ultimately leading to project success.

This is an exciting time to join CHEO. We are currently redeveloping the existing campus buildings to address code compliances while renewing major infrastructures. Some of our projects include : Sprinkler system implementation program, AHU Asset renewals, building envelope repairs and renewals, Deep Energy Initiatives, expansion and relocation of various departmental programs, Surgical Operating Room Renewals and the preparation of One Door for Care, addition to some of these major capital projects we also implement yearly capital expenditure programs such as VAV replacement program, upgrades to our cafeteria, implementation of a lighting upgrade program and upgrades to our MRI suite and equipment.

JOB SUMMARY

Key Responsibilities

Project Planning and Initiation

• Development of comprehensive project plans including scope, budget, schedule and resource allocation.
• Assist PM in conducting risk assessment and develop risk registers in consultation with key project stakeholders.
• Assist PM in coordinating with hospital leadership and department heads to align project goals with organizational objectives.

Project Execution

• Assist PM during all phases of project implementation from feasibility design and construction to commissioning, handover, operational readiness and move management.
• Assist in management of project teams including architects, engineers, contractors and subcontractors.
• Ensure compliance with all regulatory requirements, hospital policies and safety standards.

Technical Aspects

• Utilize advanced project management software and tools to track progress and manage resources.
• Understanding the mechanical, electrical, med‑gas and other infrastructure elements at the hospital.
• Assist the PM with the integration of sustainable design principles and energy‑efficient technologies in project execution.

Contractual Aspects

• Coordinate with CHEO procurement department for procurements of services and FF&E and participate in procurement posting activities, evaluations and award.
• Development of scope of works and evaluation criteria in support of procurement activities.
• Assist in Administration of standard contracts such as CCDC OAA and CHEO service agreements etc.
• Assist the PM in addressing any contractual disputes or issues promptly and effectively.

Budget and Change Management

• Monitor project budgets and control costs to prevent overruns.
• Track expenditures ensuring financial accountability.
• Undertake the tracking, review and implementation of change management.

Stakeholder Communication

• Serve as the primary point of contact for project stakeholders including hospital staff and external stakeholders.
• Provide regular updates on project status addressing any issues or concerns promptly.
• Facilitate effective communication and collaboration among project team members.

Quality and Performance Monitoring

• Implement quality control measures to ensure project deliverables meet specified standards.
• Conduct regular site inspections and audits to monitor progress and compliance.
• Address any deviations from project plans and implement corrective actions as needed.

Reporting Aspects

• Prepare detailed project reports including progress updates, financial summaries and risk assessments.
• Oversee maintenance of comprehensive project documentation including contracts, reports and records.
• Ensure all project documentation is accurate, up‑to‑date and accessible.
• Utilize reporting tools and software to generate real‑time data and insights for stakeholders.

QUALIFICATIONS

• Bachelor’s degree in Engineering, Architecture or a related field OR a combination of post‑secondary education, experience in the field and relevant construction projects delivery experience (Essential).
• CAPM (Certified Associate in Project Management) certification or equivalent (Preferred).
• Minimum of 3 years of experience in project management with a focus on construction project delivery (Essential).
• Ability to manage multiple projects simultaneously and work effectively under pressure (Essential).
• Criminal Record Check (Essential).
• Excellent interpersonal and professional communication with internal and external colleagues and stakeholders (Essential).
• Strengths in public speaking and giving demonstrations (Preferred).
• Excellent organizational skills (Essential).
• Excellent MS Office Skills (Essential).
• Computer proficiency in MS Project (Preferred).
• Proficiency in project management software and tools (Essential).
• Strong analytical and problem‑solving abilities (Essential).
• Ability to build and maintain positive relationships with diverse stakeholders (Essential).
• Commitment to delivering high‑quality results and continuous improvement (Essential).

effective March 29 2021 CHEO will conduct a more comprehensive pre‑screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier‑free work environment starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French / English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

CHEO is committed to providing a safe environment for staff, patients and visitors. Consistent with that commitment all applicants must be fully vaccinated against COVID‑19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID‑19 booster shots when eligible to protect against the spread of COVID‑19. Upon hiring presentation of government‑issued documentation confirming full vaccination must be provided or presentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

We thank all those who apply however only those to be interviewed will be contacted.

Employment Type

Full‑Time

Experience

Years

Vacancy

1

Monthly Salary

43 - 50