Project Coordinator / Estimator

Infinity Generation Services Inc.; Darlington; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading project management firm in Ontario is seeking a Project Coordinator to manage project activities from start to finish. The role entails planning, organizing, and controlling projects, ensuring timely communication with clients, and maintaining project documentation. Candidates should have a relevant degree and experience, preferably with Indigenous communities. This position offers a collaborative work environment and growth opportunities.

Qualifications

• Minimum one year schooling towards Degree or Diploma in relevant fields.
• Experience with Indigenous communities preferred.
• Experience working in office environment.

Responsibilities

• Draft and issue project budget, cash flow, and preliminary schedule.
• Track progress and quality of work from design disciplines and trades.
• Prepare estimates of probable costs for construction projects.
• Communicate ideas for improving company processes.

Skills

Proficient in MS Project

Effective communication skills

Proven ability to work independently and in teams

Strong multi-tasking and organizational skills

Education

Degree or Diploma in Mechanical Engineering, Electrical Engineering or Project/Construction Management

Job description

Job Description

About This Career Opportunity

Infinity Generation Services team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Reporting to the Projects Superintendent, the Project Coordinator shall be an integral member of the project team responsible for planning, organizing, directing and controlling project activities from start to finish according to schedule, specifications and budget, and dealing with project changes, as well as the estimation of new work. Duties and responsibilities include but are not limited to :

• Drafting and issuance of project budget, cash flow and preliminary schedule.
• Prepare project organization and communication charts.
• Chair project meetings and distribute minutes to all project team members
• Track the progress and quality of work being performed by design disciplines / trades
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
• Creation of weekly cost summary reports for all projects
• Purchase order acceptance and job set up in JDE
• Assist with monthly WIP report creation and presentation
• Prepare progress reports and issue progress schedules to clients.
• Review work / contracts / WIP for areas of risk and correct deficiencies.
• Effectively and accurately communicate relevant project information to the client and project team
• Ensure clients' needs are met in a timely and cost effective manner
• Maintain Contract Execution Tracking Log
• Track and manage contemplated change notices and change orders in the database
• Prepare substantial completion certificates and ensure all required project close- out documents are obtained
• Communicate ideas for improving company processes with a positive and constructive attitude
• Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations
• Conduct and submit Observation and Coaching cards and Site Inspections on a weekly basis in accordance with company policy and OHSA.
• Provide oversight on weekly job charges to apply accurate trends to performance management.
• Prepare estimates of probable costs of materials, labour and equipment for construction projects based on contract bids, quotations, schematic drawings and specifications.
• Advise on tendering procedures, examine and analyze tenders, recommend tender awards and conduct negotiations.
• Assist in conducting material and equipment purchasing for secured jobs.
• Assist and verify all Passport / Maximo Work Reports submitted against work scope tasks to ensure compliance with OPG / Bruce Power and IGS Quality Programs.
• Assist with accounts receivable / payable and associated reporting.
• Complete submissions of required notifications such as supplementary trade groups, project status updates, Station Condition Reports(SCR) and IGS Event Reporting (ERS / ATS)
• Travel to various sites or clients to undertake the above.
• Other duties as assigned.
• Experience working in office environment
• A Client Security Clearance will be required

Education Requirements

• Minimum one year schooling towards Degree or Diploma in Mechanical Engineering, Electrical Engineering or Project / Construction Management

Work Experience Requirements

• In-depth knowledge and engagement experience with Indigenous communities strongly preferred

Skills, Abilities, and Other Requirements

• Proficient in MS Project and / or Primavera and the MS Office Suite of products
• Effective communication skills including verbal, written and presentation skills
• Proven ability to work effectively both independently and in a team based environment
• Demonstrated willingness to be flexible and adaptable to changing priorities
• Strong multi-tasking and organizational skills