Project Coordinator (Energy & Process)

WSP; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering consultancy in Calgary is seeking a Project Coordinator to assist in project planning, execution, and communication across various initiatives in the energy sector. The ideal candidate will have 3-5 years of experience, strong organizational skills, and proficiency in Microsoft Office. This role offers the chance to work on complex projects while being a part of a growing team dedicated to sustainability. A hybrid work model is available.

Benefits

Flexible work options

Comprehensive benefits including virtual healthcare

Employee-focused welfare programs

Qualifications

• 3-5 years previous coordination or administration experience.
• Previous experience in an EPCM environment in the energy industry is an asset.
• PMP or CAPM certification is an asset.

Responsibilities

• Assist in the development and maintenance of project plans, schedules, and budgets.
• Coordinate meetings, prepare agendas, and document minutes and action items.
• Monitor project progress and update stakeholders on status and potential risks.

Skills

Project coordination

Communication

Organizational skills

Microsoft Office proficiency

Education

Degree, diploma, or certificate in administration or relevant fields

Tools

Agile methodologies

Vendor and database software

Job description

The Opportunity:

Our Energy sub sector, a key component of WSP’s ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. From small installations to multi-phase integrated megaprojects, we support your upstream, midstream, or downstream oil and gas activities and energy transition markets at all stages of the project lifecycle, anywhere in the world. We are focused on providing design, engineering and environmental services that contribute to climate adaptation and mitigation, sustain the use and protection of water and marine resources, protect and restore biodiversity, and support our clients as they transition to low carbon solutions. Our experts work together to offer our clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them.

To meet our growth challenges, WSP is currently seeking a Project Coordinator to join our teams located in our Calgary, Alberta office.

The Project Coordinator supports project planning and execution across multiple initiatives, ensuring that timelines, budgets, and deliverables are met. This role involves close collaboration with project managers, stakeholders, and cross-functional teams to track progress, manage documentation, and facilitate communication. This position will perform a wide range of responsibilities varying in nature and urgency while providing organizational support in many areas. As a member of the Energy group, you will be given opportunities to apply your education and experience on complex projects. You will be challenged to manage multiple priorities, meet tight deadlines, and maintain very high quality. You will gain knowledge through mentorship and skills development, fast-track your professional development.

Be involved in projects with our Energy division and be a part of a growing organization that meets our client’s objectives and solves their challenges!

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we’re growing and pushing ourselves every day to be greater than yesterday - we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP #ERIcareersWSP #ERIcarrièresWSP

What you can expect to do here:

• Assist in the development and maintenance of project plans, schedules, and budgets.
• Coordinate meetings, prepare agendas, and document minutes and action items.
• Monitor project progress and update stakeholders on status and potential risks.
• Maintain project documentation, including contracts, reports, and change orders.
• Preparing and issuing project documents as required
• Support resource allocation and track project expenditures.
• Ensure compliance with company policies and procedures.
• Facilitate communication between internal teams and external vendors or clients.
• Identify and help resolve project issues and bottlenecks.
• Expedite project deliverables; primarily documents including reports, drawings, packages, etc.
• Use appropriate tools and templates to help maintain assigned reports and/or spreadsheets
• Assisting Project Managers with all aspects of Project Management and Construction Management activities as required
• Minute taking during weekly Project Reviews or other meetings as required
• Ad hoc typing or spreadsheet creation/maintenance for project teams
• Assisting other members of the administrative department when required based on workload – schedule permitting

What you’ll bring to WSP:

• Degree, diploma, or certificate in administration or other applicable areas.
• 3-5 years previous coordination or administration experience.
• Previous experience in an EPCM environment in the energy industry is an asset.
• Highly proficient in MS Office including training with vendor and database software.
• Excellent communication and documentation skills with excellent interpersonal skills. Conscientious worker, who can work independently or in a team setting with minimal supervision.
• Strong organizational skills and the aptitude to prioritize and organize workload.
• PMP or CAPM certification is an asset.
• Familiarity with Agile or other project management methodologies is an asset
• Able to communicate, understand, express and apply basic technical, business or administrative concepts.
• Superior organizational and time-management skills; ability to meet deadlines.
• Decision and problem-solving ability.
• Proven ability to multi-task and efficiently respond to changing priorities.
• Accepts coaching, knowledge and support from more experienced staff.

#LI-Hybrid