Project Coordinator, Design and Construction

OMERS; Toronto; On-site; CAD 65,000 - 80,000; Full time

Job summary

A leading investment management firm based in Toronto is seeking a Project Coordinator to manage commercial office construction projects. This role includes coordinating with various teams, achieving project milestones, and ensuring compliance with established standards. The ideal candidate will have strong communication skills, a background in construction coordination, and the ability to manage multiple projects. The position supports a culture of growth and excellence while prioritizing community well-being.

Qualifications

• 2+ years of Design & Construction Coordination and/or Operations preferred.
• Strong understanding of construction project workflow and documentation.
• Ability to manage multiple tasks concurrently while prioritizing responsibilities.

Responsibilities

• Coordinate project execution and documentation.
• Prepare and manage project budgets.
• Facilitate communication with clients, consultants, and teams.

Skills

Customer Service

Communication

Teamwork

Creative Thinking

Education

College diploma or university degree in Architectural Technology or Construction Engineering

Tools

MS Word

MS Excel

Bluebeam

Adobe Acrobat

AutoCAD

Project Management Software

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Do you want to be part of an award-winning Construction & Design Team that prioritizes Culture, Growth, and Excellence? Are you a highly motivated, results-oriented individual who takes pride in your work? For us, these aren’t buzzwords – they’re The Oxford Way. At Oxford, we pride ourselves in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

As Project Coordinator within Oxford’s GTA Design and Construction portfolio, you will be involved with commercial office construction projects ranging from building of demising walls and common corridor renovations through full turn‑key projects for incoming tenants up to 50,000 sf. Additionally, you will be working in Oxford’s Retail Construction portfolio, consisting of retail units within Toronto’s PATH system, including coordinating new tenant build‑out and preparation of vacant suites for incoming tenancies.

The Project Coordinator role will collaborate closely with the Construction Managers, Operations and Property Management teams. You will be involved in project execution, communication & documentation, tenant coordination, drawing review and approval, start‑up requirements, financial tracking, site monitoring, progress reporting, close‑out documentation, and administration of tenant & landlord design and construction functions. This position will have the opportunity to grow into a future role in direct project management.

Responsibilities

Coordination

• Review Landlord Obligations, Lease Agreements, and/or Capital Project Objectives
• Preparation of Project Budgets
• Source and hire project‑applicable consultants and communicate requirements (i.e. existing site reviews/specifics, outline the scope of work, budget, and timeline)
• Review drawings and specifications with the Construction Manager, amend or advise as required
• Produce, review, and award tender packages
• Coordinate permit activity as required
• Update Project Cost Sheets to initiate release of funds; track and review progress draws
• Contractor orientation of Building Rules & Regulations, and Health & Safety Policies
• Attend construction site meetings as required
• Coordinate final project inspections, track deficiencies, report and ensure completion
• Lead project close‑out procedures
• Communicate progress to all customers – Tenants, Property & Operations Managers, and City Officials
• Keep open communication with consultants and customers to ensure project completion according to schedule
• Attend Final Inspections with Consultants as required

Administration

• Attend general office meetings
• Drawing reproduction and filing
• Hazardous material tracking and updates on construction projects
• Assist in the internal approval process
• Assist with input and tracking of all project documentation in Project Management Software
• Preparation of Criteria Manuals, Rules and Regulations, and Health & Safety Policies
• Track lease documentation and Landlord obligations
• LEED documentation tracking
• Maintain and update project and permit tracking sheets
• Maintain and update Tenant Design & Construction Manual
• Maintain and update project files (hard copy and electronic)

Qualifications

• Thrive in organizations that are constantly evolving and adapting
• Embrace collaborative sharing of knowledge within a teamwork environment
• Are driven to achieve results and continuously strive to deliver the highest performance through creative thinking
• Have strong Customer Service skills and ability to thrive in a customer‑oriented culture
• Have a college diploma or university degree (preference in Architectural Technology, Construction Engineering or equivalent) or operational on‑site trade experience
• Have 2+ years (preferred) of Design & Construction Coordination and/or Operations
• PMP and LEED would be an asset
• Construction Experience strongly desired
• Have a strong understanding of construction project workflow and documentation
• Can manage multiple tasks and projects concurrently while prioritizing immediate responsibilities
• Have strong communication skills to coordinate with our partners and customers
• Are proficient with MS Word, MS Excel, Bluebeam, Adobe Acrobat, and some knowledge of Project Management Software and AutoCAD are preferred

Oxford's purpose is to strengthen economies and communities through real estate.

Our people‑first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier‑free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.