Project Coordinator (Construction)

Waterloo International; Kitchener; On-site; CAD 69,000 - 78,000; Full time

Job summary

Region of Waterloo is seeking a Capital Projects Coordinator to coordinate, control, and administer design and construction stages of capital building projects, including planning, inspections, and turnover for final use. You’ll ensure projects meet client specifications, are delivered on schedule, and within budget.

In this role, you will collaborate with staff to support large, complex projects, review contracts, manage budgets, and ensure health and safety requirements.

Qualifications

• Must have a 3-year diploma/degree with certification/eligibility for CET certification at the technologist level OR certification/eligibility to practice in Ontario as a Certified Facility Manager.
• Minimum 3 years of related project management/coordination experience in the building/facility construction industry.
• Knowledge of project management to guide the facility project lifecycle from conception, through construction, to occupancy.
• Knowledge of comprehensive facility type construction and technology, including architectural, building related engineering, site civil work, and other construction design principles and practices.
• Knowledge of policies, procedures, legislation, regulations, and industry standards (e.g., building codes, health and safety, CSA Standards) compliant with contracts and municipal requirements.

Responsibilities

• Advises project teams regarding construction methods, practices, products, equipment, and contractor selection.
• Collaborates with divisional partners on project delivery/maintenance.
• Liaises with project teams to review project needs, confirm work scope and budgets, and obtain approvals.
• Inspects buildings and systems to validate scope and prepare work plans.
• Participates in procurement and negotiates requirements with contractors; administers all phases of construction/renovation projects.
• Plans and monitors project schedules, budget, and regulatory approvals.
• Coordinates development of preliminary and final project designs and reviews designs for alignment with client needs.

Skills

Project management

Contract administration

Communication skills

Reading contracts/drawings

Travel within Waterloo Region

Education

3-year diploma/degree in facilities or related field

CET certification eligibility / Certified Facility Manager eligibility

Job description

Job Number: 5080
Job Type:Full-Time
Vacancy Reason: Temporary
Temp Contract Length: Up to 18 months
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Construction
Number of Positions:1
Department: Capital Renewal B
Division: Corporate Services
Hours of Work: 35
Work Schedule: Monday - Friday 8:30am - 4:30pm
Union: CUPE 1883
Grade: CUPE 1883 Grade 015
Salary Range: $49.91 - $56.41
Posting Date: November 3, 2026 at 12:00am

About Us!
The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan , “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Coordinates, controls, and administers design and construction stages of capital building construction projects for new construction, renovations, and major repairs. This includes project planning, design, inspections, administering/accepting contractor work, and turnover for final use. Ensures projects meet client specifications, and are delivered on schedule and within budget. Collaborates with other Section staff to assist on large, complex projects.

Duties/Responsibilities

• Advises project teams regarding construction methods, practices, products, equipment, and contractor selection. Collaborates with divisional partners on project delivery/maintenance.
• Liaises with project teams (including clients, stakeholders) to review project needs/requirements and confirm/assist in the development of work scope and budgets. Produces project plans and recommendations for project team approval (e.g., alternatives/costs, price quotes). Informs project teams regarding progress, changes, and updates, and obtains approvals as required.
• Inspects buildings and systems to validate scope and prepare work/plans (e.g., roof, building envelope and interior fabric; electrical, plumbing, HVAC systems).
• Participates in the procurement process, and negotiates requirements with contractors as appropriate. Administers all phases of construction/renovation projects, ensuring contractors comply with contract plans/specifications. Plans and monitors project schedules, budget, and overall requirements, including legislated inspections and approvals (e.g., architectural, mechanical, electrical, civil and structural building construction, permits).
• Coordinates and monitors the development of preliminary and final project designs. Reviews and provides comments on designs to ensure alignment with client needs and project requirements.
• Prepares studies and surveys, or coordinates through consultants (e.g., engineering, geotechnical, hydrogeological, building envelope, legal).
• Identifies, documents, reviews, and updates workplace hazards with contractors/consultants, including legislated health and safety precautions. Involves corporate health and safety as required.
• Writes building/project notices when the public and internal operations are impacted.
• Reviews, prepares, administers, and maintains project documentation and records (e.g., charters, drawings, site reviews, meeting minutes, compliance certificates, contractor payments, insurance and training certificates, inspection certificates, equipment manuals, project changes, cost variances, close-out documentation, warranty information, project/building information).
• Prepares and presents reports for senior staff, Finance, Legal, risk management, and Standing Committees as appropriate.
• Attends conferences, seminars, and in-house training to upgrade skills. Participates in in-service training and shares knowledge with colleagues.
• Reviews and recommends/signs off on contractor and consultant payments, progress draws, and payment certificates per contract plans and specifications. Prepares payment certificates.
• Has occasional contact with the public (e.g., public consultations, neighbouring property owners, tenants including Waterloo Region Housing).
• Performs related duties as assigned.

Knowledge, Skills, and Abilities

• Must have a 3-year diploma/degree (with certification/eligibility for CET certification at the technologist level OR certification/eligibility to practice in Ontario as a Certified Facility Manager).
• Must have a minimum 3 years of related project management/coordination experience in the building/facility construction industry.
• Knowledge of project management to guide the facility project lifecycle from conception, through construction, to occupancy.
• Knowledge of comprehensive facility type construction and technology, including architectural, building related engineering (structural, mechanical, electrical), site civil work, and other construction design principles and practices.
• Knowledge of and ability to comply with policies, procedures, legislation, regulations, and industry standards (e.g., national and provincial building codes, Ontario Fire Marshall's Regulations, health and safety, Insurance Advisory Council Regulations, Landlord and Tenant Act, CSA Standards, Ministry of Environment guidelines, and standards for steel, concrete, masonry, timber, electrical, and mechanical work).
• Knowledge of contract law as it relates to building construction and renovation projects, including various forms of Agreement (CCDC type contracts) and the Construction Act.
• Organizational and problem solving skills to prioritize and create schedules; adapt to changing demands and conditions; and manage projects simultaneously. Ability to identify potential difficulties and their causes, generate workable solutions, and make rational judgements.
• Communication, negotiation, and human relations skills to exchange technical information and maintain relationships with contactors, project teams, and other stakeholders; negotiate and deliberate contract details with contractors; provide updates to clients; present reports; and participate as an effective team member.
• Ability to read and understand construction contracts, drawings, reports, standards, specifications, and supplier instructions.
• Ability to maintain records and write construction reports, log reports, letters to contractors, consultants, and architects, and building occupant notices.
• Ability to travel within Waterloo Region.
• Ability to support and demonstrate the Region’s values.

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.
We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin;
• persons with visible and