Project Coordinator (ClearCare)

Clearspace; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A design and build firm in Toronto seeks a Project Coordinator to manage small-scale construction projects from start to finish. Ideal candidates will have 3–6+ years of experience in interior construction, strong communication skills, and proficiency in project management tools like MS Office and Procore. This role includes opportunities for hybrid work and a full-time commitment, with comprehensive benefits including medical and dental coverage.

Benefits

15 vacation days annually

Extended medical, dental, vision care

Reimbursement for travel expenses

Discretionary bonuses

Qualifications

• 3–6+ years in GC interiors/ICI with hands-on project experience.
• Confident with drawings, take-offs, and short-interval scheduling.
• Valid G-class license; comfortable traveling across the GTA.

Responsibilities

• Lead site walks, draft scopes, and produce quotes.
• Coordinate schedules and process permits.
• Run kickoff meetings and track daily progress.

Skills

GC interiors/ICI experience

Project coordination

Communication skills

Basic estimating

Vendor/trade coordination

Tools

MS Office

Procore

Job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining office design and construction. As a design and build firm, we provide a one‑stop solution that significantly reduces the cost and complexity of commercial construction projects. We collaborate with many of Canada’s top landlords and companies. You’ll join a talented team of smart, driven individuals to rethink how office spaces are created. Join us as we revolutionize the industry and make amazing workplaces accessible to more companies!

For additional information please refer to our website: https://www.clearspace.to/

The Role (what you’ll own)

As a Project Coordinator with ClearCare, Clearspace's newly‑formed service line, you will run small‑scope projects end‑to‑end like a Project Manager – the difference is the scale, not the standard. Typical projects include tenant churn/adds/changes, suite refreshes (paint, flooring, lighting), door/hardware, minor MEP/sprinkler relocations, small millwork/signage, make‑readies for new occupancies, and light base‑building tweaks.

Job duties

• Scope & pricing: Lead site walks, draft scopes, assemble take‑offs, and produce quick‑turn ROMs and formal quotes; validate assumptions with trades/landlord ops.
• Schedule & permits: Build short‑interval schedules, sequence night/weekend work, coordinate access/shutdowns, and process permits where needed.
• Subtrade buy‑out & POs: Source three quotes when required, level bids, recommend award, issue POs, and lock in lead times.
• Execution oversight: Run kickoff meetings, track daily progress, resolve site issues in real‑time, manage changes, and uphold safety, quality, and cleanliness.
• Financial control: Maintain project budgets, approve invoices against progress, manage CCOs, protect margin through scope clarity and timely COs.
• Close‑out: Punchlist to zero, collect O&M/as‑builts, obtain sign‑offs, and hand over cleanly to client/landlord ops.
• Warranty & Service: Triage tickets, dispatch trades/handyman, verify fixes, and close documentation.

What success looks like (outcomes)

• Cycle time: Quote‑to‑start and start‑to‑close‑out met or beaten for small‑works SLAs.
• Budget adherence: Final cost within agreed variance; clean, timely change orders.
• Quality & safety: Zero rework on handover; adherence to site rules and shutdown protocols.
• Client satisfaction: Clear, proactive comms for landlords & tenants; repeat work/NPS.

About you (the profile we’re targeting)

• 3–6+ years in GC interiors/ICI with hands‑on day‑2/special‑projects or service experience; comfortable owning multiple small jobs concurrently.
• Confident with drawings/specs, take‑offs, basic estimating, and short‑interval scheduling.
• Skilled at vendor/trade coordination, POs/invoices, submittals/RFIs, meeting minutes, and close‑out packages.
• Tools: MS Office; Procore (asset) or equivalent PM platform.
• Strong communicator who keeps stakeholders aligned (tenant, landlord, property mgmt., trades).
• Valid G‑class license; comfortable traveling across the GTA.

About The Way We Work

An inclusive working environment and a vibrant company culture are at the heart of Clearspace. These values describe who we are as Clearspacers.

Our Core Values

1. Integrity First – We do the right thing, even when no one is watching.
2. Grit – We don’t give up when it’s tough. We get back up after we fail.
3. Treat People Well – We build relationships based on respect and transparency.
4. Ownership – We take the initiative; we own the results.
5. Continuous Improvement – We push our limits to be better. We are never complacent.

Equal Opportunity Employer

Clearspace is an equal opportunity employer strongly committed to diversity and inclusion. Join us and build something incredible!

Language of work

• English

Location of work

• 1 Adelaide St E, Toronto ON M5C 2V9
• Travel to job sites across GTA (Eligible for coverage of mileage/transit expenses for travel to project sites)
• Opportunity to telework from home on a hybrid basis

Terms of employment

• Full‑time position, 40 hours a week

Benefits

• 15 vacation days annually.
• Extended medical, dental, vision care, life insurance.
• Eligible for coverage of mileage/transit expenses for travel to project sites.
• Eligible for reimbursement of out‑of‑pocket expenses in accordance with Company’s expense policy.
• May be eligible for occasional discretionary bonuses in line with the company policy.

Contact information

3000-1 Adelaide St E, Toronto ON M5C 2V9
Phone: [phone]