Project Coordinator, BORN Ontario – Temporary Full-Time (1.0) (until June 2028)

CHEO; Ottawa; Presencial; CAD 63.000 - 74.000; Jornada completa

Descripción de la vacante

CHEO, in Ottawa, is seeking a Project Coordinator to support the Better Outcomes Registry & Network (BORN) partnership and related growth initiatives. You will manage stakeholder relationships, help plan and deliver in-person conferences, and coordinate program details across teams.

The ideal candidate has a health-science degree, at least three years’ provincial-level project coordination experience, and strong communication skills.

Formación

• Bachelor's Degree in a health-sciences or related field (Essential)
• Minimum three (3) years of experience engaging with partners on a provincial level, planning and supporting webinars, conferences & communication activities (Essential)
• Project Coordination/Management experience (Essential)
• Experience working with a Prescribed Registry under PHIPA (Preferred)
• Experience working with project scheduling software such as Microsoft Project (Preferred)
• Project Management Certification (PMC) (Preferred)
• LEAN Certification (Yellow belt or above) (Preferred)
• Familiarity with using CRM systems (Preferred)
• Competency with the Microsoft Office suite of tools (Essential)
• Self-directed with the advanced ability to plan, organize and prioritize projects according to priority, and ability to ask questions and to identify difficulties in meeting deadlines (Essential)
• Criminal Record Check (Level 1) (Essential)
• Bilingualism (French/English) (Preferred)
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements

Responsabilidades

• Coordinate stakeholder engagement activities, including managing relationships with key BORN partners.
• Lead and coordinate the planning and delivery of BORN's in-person conference, including development of the workplan, critical path, timelines, milestones, roles, and deliverables.
• Coordinate the conference program and speaker process, including session planning, speaker invitations and confirmations, presentation requirements, deadlines, briefing materials, and day-of schedules.
• Liaise with internal teams, external partners, vendors, speakers, and other stakeholders to ensure conference activities are aligned, dependencies are managed, and issues are resolved in a timely manner.
• Support conference budget planning, procurement and vendor coordination; track expenditures, commitments, contracts, and deliverables in collaboration with the appropriate BORN/CHEO teams.
• Develop and maintain conference planning documentation, including project plans, trackers, agendas, contact lists, run-of-show documents, risk and issue logs, and status reports.
• Support conference communications and participant engagement, including invitations, registration information, attendee updates, stakeholder materials, and coordination of post-event follow-up.
• Coordinate conference evaluation and post-event activities, including participant feedback, lessons learned, outcome reporting, and recommendations to inform future BORN events.
• Coordinate changes across the entire project.
• Develop project schedules including identifying activities to produce project deliverables, identifying dependencies, number of work periods, analyzing activity sequences, activity durations, and resource requirements.
• Contribute to the design and execution of stakeholder engagement frameworks and partnership plans.
• Work with project teams to evaluate project performance, monitor specific project results and identify ways to eliminate causes of unsatisfactory performance.
• Support knowledge translation efforts by capturing key project content, preparing and circulating stakeholder materials, and assisting with the coordination of webinars and podcasts to promote engagement and understanding.
• Assess and implement risk analysis activities and mitigation strategies for projects.
• Ensure that team members are provided with and use the appropriate procedures, equipment and material to perform assigned duties.
• Exemplify and advance BORN's health equity journey to promote equity, diversity, inclusion, justice, and indigeneity within BORN, its data holdings, and its relationships across perinatal and child health.
• Provide support to Program/ Managers/Leads as required.
• Perform other related duties as assigned by supervisor.

Conocimientos

Communication skills

Project coordination

CRM familiarity

MS Office proficiency

Bilingual English/French

Educación

Bachelor's degree in health sciences

Herramientas

Microsoft Project

CRM systems

Microsoft Office

Descripción del empleo

Job Description

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

Compensation Pay Range

$45.37-$53.39

Better Outcomes Registry & Network (BORN) Ontario

Funded by the Government of Ontario and administered by CHEO, the Better Outcomes Registry & Network (BORN) is Ontario's prescribed perinatal, newborn, and child registry with the role of facilitating quality care for families across the province. BORN collects, interprets, shares, and rigorously protects high-quality data essential to making Ontario one of the safest places in the world to have a baby. BORN also manages Prenatal Screening Ontario, whose mandate is to coordinate and oversee the operations of prenatal screening services in Ontario, supporting a cohesive and high-quality screening system.

Position Summary

The Project Coordinator contributes to the development, implementation, evaluation, and on-going coordination of activities related to BORN partnership strengthening and networks growth projects and initiatives. The incumbent will have demonstrated knowledge and experience in project management and coordination activities including excellent communication skills (both verbal and written), project development, project implementation, process redesign, project monitoring, project budget development/ management, communications, quality, risk and evaluation.

Main Responsibilities

• Coordinate stakeholder engagement activities, including managing relationships with key BORN partners.
• Lead and coordinate the planning and delivery of BORN's in-person conference, including development of the workplan, critical path, timelines, milestones, roles, and deliverables.
• Coordinate the conference program and speaker process, including session planning, speaker invitations and confirmations, presentation requirements, deadlines, briefing materials, and day-of schedules.
• Liaise with internal teams, external partners, vendors, speakers, and other stakeholders to ensure conference activities are aligned, dependencies are managed, and issues are resolved in a timely manner.
• Support conference budget planning, procurement and vendor coordination; track expenditures, commitments, contracts, and deliverables in collaboration with the appropriate BORN/CHEO teams.
• Develop and maintain conference planning documentation, including project plans, trackers, agendas, contact lists, run-of-show documents, risk and issue logs, and status reports.
• Support conference communications and participant engagement, including invitations, registration information, attendee updates, stakeholder materials, and coordination of post-event follow-up.
• Coordinate conference evaluation and post-event activities, including participant feedback, lessons learned, outcome reporting, and recommendations to inform future BORN events.
• Coordinate changes across the entire project.
• Develop project schedules including identifying activities to produce project deliverables, identifying dependencies, number of work periods, analyzing activity sequences, activity durations, and resource requirements.
• Contribute to the design and execution of stakeholder engagement frameworks and partnership plans.
• Work with project teams to evaluate project performance, monitor specific project results and identify ways to eliminate causes of unsatisfactory performance.
• Support knowledge translation efforts by capturing key project content, preparing and circulating stakeholder materials, and assisting with the coordination of webinars and podcasts to promote engagement and understanding.
• Assess and implement risk analysis activities and mitigation strategies for projects.
• Ensure that team members are provided with and use the appropriate procedures, equipment and material to perform assigned duties.
• Exemplify and advance BORN's health equity journey to promote equity, diversity, inclusion, justice, and indigeneity within BORN, its data holdings, and its relationships across perinatal and child health.
• Provide support to Program/ Managers/Leads as required.
• Perform other related duties as assigned by supervisor.

Qualifications

• Bachelor's Degree in a health- sciences or related field (Essential)*
• Minimum three (3) years of experience engaging with partners on a provincial level, planning and supporting webinars, conferences & communication activities (Essential)
• Project Coordination/Management experience (Essential)
• Experience working with a Prescribed Registry under PHIPA (Preferred)
• Experience working with project scheduling software such as Microsoft Project (Preferred)
• Project Management Certification (PMC) (Preferred)
• LEAN Certification (Yellow belt or above) (Preferred)
• Familiarity with using Contact Relationship Management (CRM) systems (Preferred)
• Competency with the Microsoft Office suite of tools (Essential)
• Self-directed with the advanced ability to plan, organize and prioritize projects according to priority, and ability to ask questions and to identify difficulties in meeting deadlines (Essential)
• Criminal Record Check (Level 1) (Essential)
• Bilingualism (French/English) (Preferred)
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements
• Timeline may be extended or shortened based on operational needs.

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [e-mail]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

We thank all those who apply, however, only those to be interviewed will be contacted.