Project Coordinator and Designer

University of Toronto; Toronto; Hybrid; CAD 85,000 - 108,000; Full time

Job summary

University of Toronto Scarborough seeks a Project Coordinator and Designer to support capital and renewal projects within Facilities Management. You’ll assist from planning through tendering, construction and close-out, coordinating consultants and stakeholders, and maintaining project documentation.

You’ll conduct design investigations, prepare tender/permit documents, and coordinate electrical system designs while collaborating with internal clients to meet varied program requirements.

Qualifications

• Advanced college diploma in technology, engineering or related field or equivalent.
• Experience in institutional design with complex interior projects.
• Proficient in architectural, technical and graphic representation.
• Ability to create intermediate 3D modelling in SketchUp or AutoCAD.
• Ability to design and layout graphic materials for presentation/publication.
• Experience in planning/design of systems furniture.
• Review of specifications, shop drawings, and site visits during construction.
• Proven ability to build collaborative internal/external relationships.
• Excellent computer skills including AutoCAD, SketchUp, MS Office, Adobe Creative Suite.

Responsibilities

• Liaise between stakeholders and contractors.
• Produce technical documentation and CAD drawings for approval.
• Develop technical specifications for CAD drawings.
• Liaise with clients to ensure designs meet operational needs.
• Check accuracy and compatibility of design elements.
• Develop viable design solutions and artistic renderings.

Skills

3D modelling

Communication

Organizational skills

Analytical skills

Leadership

Attention to detail

Education

Advanced college diploma in technology or engineering

Engineering degree track toward P.Eng. licensure

Tools

AutoCAD

SketchUp

Microsoft Office

Excel

Adobe Creative Suite (InDesign, Illustrator, Photoshop)

Job description

Description

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

In the Facilities Management department, we take pride in our buildings and grounds and provide a welcoming, service-oriented, clean and safe environment for our students, faculty and staff. Our mission is to facilitate the Academic Mission of Excellence in Research and Teaching by providing a safe, clean, healthy, comfortable and sustainable environment for students, faculty, staff and visitors.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

The Project Coordinator and Designer provides project coordination and design support for capital and renewal projects undertaken by the Facilities Management Department. Working under the direction of the Manager of Facilities Assets & Utilities Planning, the role supports projects from planning and design through tendering, construction and close-out.

The incumbent supports project management activities, including coordinating consultants and stakeholders, managing assigned project tasks, and assisting with construction administration such as site reviews and documentation. Responsibilities also include design investigations, preparation of tender and permit document sets, and development and coordination of electrical system designs.

The role works collaboratively with internal clients and stakeholders to develop responses to varied and complex program requirements. This includes space program analysis, test fits, layouts, data sets, 3D models, and supporting documentation. The Project Coordinator and Designer also assist in maintaining coordinated project documentation and materials across multiple capital projects.

Your responsibilities will include:

• Liaising between stakeholders and/or contractors
• Producing technical documentation and CAD drawings for approval
• Developing technical specifications for inclusion on CAD drawings
• Liaising with clients to ensure designs reflect operational requirements
• Checking the accuracy and compatibility of design elements
• Developing viable design solutions and artistic renderings

Essential Qualifications:

• Advanced college diploma in technology, engineering or related field, or an acceptable equivalent combination of education and experience.
• Minimum four years of related experience in Institutional design with an emphasis on complex interior projects.
• Sound knowledge and demonstrated experience of architectural, technical and graphic representation and graphic layout is required.
• Demonstrated ability to create 3D modelling at an intermediate level in Sketchup, AutoCad, or other similar software.
• Demonstrated ability to design and layout graphic materials for presentation and/or publication.
• Demonstrated experience in planning and design of systems furniture.
• Experience in the review of specifications, shop drawings and site (field) review of projects during construction.
• Demonstrated success in building collaborative relationships with internal and external stakeholders.
• Excellent computer skills including AutoCAD with experience in the preparation of architectural drawings, Google Sketchup, Microsoft Office, Excel and Adobe Creative Suite (InDesign, Illustrator, Photoshop).
• Strong interpersonal and verbal and written communication skills.
• Exceptional attention to detail with the ability to generate new ideas.
• Must have a passion for quality and design excellence, artistic ability.
• Strong organizational and analytical skills
• Evidence of leadership, initiative, diplomacy and excellent judgement.
• Ability to set priorities and targets and to meet deadlines in relation to frequently changing demands.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience with Laboratory and Classroom design is desirable.
• Professional Degree in Engineering with ability to track towards P.Eng. licensure strongly preferred.

To be successful in this role you will be:

• Accountable
• Multi-tasker
• Team player

Notes

• This is an 18-month term position.
• The hours of work for this position are: Monday - Friday, 8:00 am to 4:15 pm.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline .

Closing Date: 10/08/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Engineering / Technical

Divisional HR Office Email: [e-mail]

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .