Project Coordinator / Administrator - Kelowna 1025

Trail Appliances BC; Kelowna; On-site; CAD 2,000 - 3,000; Full time

Job summary

A leading appliance retailer in Canada is seeking a Project Coordinator/Administrator. In this role, you will oversee new construction projects related to appliances, manage inventory levels, handle invoicing, and collaborate with cross-functional teams. The ideal candidate has at least 1 year of experience in project coordination, is detail-oriented, and has strong communication skills. Join a dynamic team with growth opportunities and various employee benefits.

Benefits

Extended health benefits

Performance-based merit rewards

PPE allowance

Generous employee discounts

Gym membership discounts

Professional development programs

Employee recognition initiatives

Company events and paid volunteer opportunities

Qualifications

• At least 1 year in project coordination or a similar administrative role.
• Strong communicator both in writing and verbally.
• Ability to juggle multiple tasks while staying accurate and calm.
• Deadline-driven and business-savvy.

Responsibilities

• Oversee new construction projects related to appliances.
• Keep inventory levels accurate and deliveries on schedule.
• Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit.

Skills

Project coordination

Strong communication

Detail-oriented

Invoicing

Account management

Tools

MS Office

Legacy systems

Job description

Working at Trail Appliances means joining an entrepreneurial‑minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast‑growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

INDHPN We inspire possibilities, make shopping ridiculously easy, and help create special moments at home. Are you ready to meet your team?

Our core values

• Integrity – We do what’s right, even when no one is looking.
• Improvement – We do it well. Then we do it better.
• Caring – We put ourselves in others’ shoes.
• Authenticity – We like people, not pretense.
• Determination – We kick down walls.

What You’ll Be Doing

As a Project Coordinator/Administrator, you’ll:

• Oversee new construction projects related to appliances — timelines range from 6 months to 2 years.
• Keep inventory levels accurate and deliveries on schedule.
• Handle monthly invoicing and account reconciliation with precision.
• Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit.
• Interpret architectural drawings and apply them to appliance planning.
• Own follow‑ups and project details with internal and external stakeholders.
• Build strong relationships with builder customers — both on‑site and in‑office.
• Manage contract documentation and ensure everything is organized and up‑to‑date.

What You Bring

We’re looking for someone who’s:

• Experienced – at least 1 year in project coordination or a similar administrative role.
• Skilled in account management, invoicing, or inventory control (a plus!).
• A strong communicator — both written and verbal.
• Detail‑oriented and highly organized.
• Able to juggle multiple tasks while staying accurate and calm under pressure.
• Deadline‑driven and business‑savvy.
• Personable, adaptable, and solution‑focused.
• Proficient in MS Office and comfortable with legacy systems.

What We Love About You

• You’re a go‑to expert and internal champion.
• You love solving problems and thinking creatively.
• You thrive in a team but shine independently.
• You’re energized by a fast‑paced, fun, and ever‑changing environment.

Bonus Points If You Have

• Experience in supply chain management.
• Familiarity with construction supply.

Why Trail?

We take care of our team with:

• Extended health benefits.
• Performance‑based merit rewards.
• PPE allowance.
• Generous employee discounts.
• Gym membership discounts.
• Professional development programs.
• Employee recognition initiatives.
• Company events and paid volunteer opportunities.

Work Environment

• Monday – Friday, 8:30am – 5:00pm.
• Shared office space.
• Frequent site visits.
• Ready to bring your energy, expertise, and enthusiasm to Trail? Let’s build something great together!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Including up to bonus $3,000