Project Coordinator

YMCA-YWCA of Winnipeg; Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

A community-focused organization in Winnipeg is seeking a Project Coordinator to support capital renovation and operational improvement projects. The ideal candidate should have a degree in Project Management or a related field, along with at least 3 years of relevant experience in project coordination. Excellent organizational skills and proficiency in project management tools are essential. This full-time position offers a comprehensive benefits package and a supportive work environment.

Benefits

Comprehensive benefits package

Generous vacation entitlement

Complimentary Community Hubs membership

Employer-matching pension plan

Qualifications

• 3-13 years of experience supporting projects in non-profit or municipal settings.
• Manitoba Class 5F license and access to vehicle.
• Experience with project management software.

Responsibilities

• Support planning and delivery of capital and renovation projects.
• Track timelines and deliverables using project management tools.
• Coordinate meetings and monitor action items.

Skills

Microsoft Office

Project Management

Administrative Experience

Education

Diploma or Degree in Project Management or related field

Tools

MS Project

Smartsheet

Microsoft Excel

Job description

Overview

Capital and Asset Management Team

For over 145 years the YMCA-YWCA of Winnipeg has been at the heart of communities in Winnipeg helping people of all backgrounds ages and abilities live engaging more rewarding lives. We're an inclusive charitable organization that is committed to nurturing the potential of children teens and young adults families and seniors by promoting healthy living and fostering a sense of social responsibility. This position provides essential support to the project management team across multiple capital renovation and operational improvement projects. The Project Coordinator may also support internal reporting vendor coordination and stakeholder communications.

Why work at the Y

• A comprehensive benefits package comparable to some of Canada’s best employers
• A generous vacation entitlement that increases with years of service
• Complimentary individual membership to our Community Hubs with available family add-on so you can enjoy all our health fitness and aquatics services
• An employer-matching pension plan
• Great people, fun and rewarding work!

Responsibilities

Project Coordination

• Support the planning scheduling and delivery of capital and renovation projects.
• Track timelines deliverables and milestones using project management tools.
• Coordinate meetings prepare agendas and minutes and monitor action items.

Procurement & Contracts

• Assist with drafting and reviewing RFQs RFPs and contract documentation.
• Support vendor and contractor evaluation onboarding and compliance tracking.
• Maintain organized records of contracts and scopes of work.

Budget & Reporting

• Assist with project budgets forecasts and cost tracking.
• Monitor expenses and report on variances.
• Support grant and compliance reporting as required.

Compliance & Documentation

• Ensure project documentation and permits are accurate and up to date.
• Track vendor insurance WCB warranties and safety compliance.
• Contribute to project closeout reports and lessons learned documentation.

Communication & Stakeholder Engagement

• Provide clear updates to internal teams consultants and contractors.
• Coordinate effectively with engineers consultants and regulatory authorities.

Qualifications

• Diploma or Degree in Project Management Construction Management Engineering Technology or a related field.
• Manitoba Class 5F license and access to vehicle
• 3-13 years of experience supporting projects or facilities operations ideally in a non-profit municipal or institutional setting.
• Experience with project management software (e.g. MS Project Smartsheet or equivalent).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Detail-oriented with a commitment to accuracy and accountability.
• Collaborative team player with initiative.

Application Deadline: November 3, 2025

Accessibility Accommodation for Applicants

The Y is committed to providing an inclusive environment where diversity is welcomed and you require accommodation during any part of the recruitment or selection process please reach out. This includes providing you with alternate formats of job postings.

Contact

The Y is entrusted to provide a safe environment for children and vulnerable individuals. All applicants will be thoroughly screened through a review process including Police Record Checks with Vulnerable Sector Search and Child Abuse Registry Checks.

Required Experience: IC

Key Skills

Microsoft Office, Microsoft Outlook, Microsoft Word, Visio, Microsoft Powerpoint, Microsoft Excel, Project Management, Sharepoint, Project Management Software, Microsoft Project, Administrative Experience, Project Coordination

Employment Type: Full-Time

Experience: years

Vacancy: 1