Project Coordinator

Pollard Banknote Limited; Winnipeg; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading game solutions provider in Winnipeg is seeking a Project Coordinator to drive the delivery of digital and game development projects. The successful candidate will ensure alignment between departments, facilitate communication, and track project progress using tools like Jira and SmartSheet. With a focus on collaboration and detail, you will support QA activities and maintain critical project documentation. A diploma in a related field and 2+ years of experience in project coordination is required. This role offers a hybrid work environment and competitive compensation.

Benefits

Competitive compensation

Profit sharing program

Comprehensive Group Benefits

Professional development opportunities

On-Site Cafeteria

Outdoor Patio

On Site Gym

Free Parking

Qualifications

• 2+ years of experience in project coordination or similar role, preferably in tech or gaming.
• Familiarity with project management tools and methodologies.
• Experience facilitating meetings with stakeholders.

Responsibilities

• Coordinate digital and game development projects across multiple customers.
• Facilitate communication by organizing meetings and documenting minutes.
• Track project progress and maintain dashboards.
• Support QA and UAT activities by coordinating test cycles.

Skills

Organizational skills

Communication skills

Collaboration

Attention to detail

Problem-solving

Education

Diploma or degree in Business Administration or related field

Tools

Jira

SmartSheet

Microsoft Office

Job description

We’re looking for a Project Coordinator to join our Digital Solutions team in our Winnipeg Head Office. In this role, you’ll support the delivery of digital and game development projects by keeping teams aligned, communication flowing, and projects moving forward. If you enjoy coordinating moving pieces, working with cross-functional teams, and bringing structure to complex digital initiatives, this is an exciting opportunity to make a real impact.

Who We Are

With a legacy spanning over a century, Pollard Banknote has become a world leader in instant ticket manufacturing and digital lottery solutions that enhance player engagement through cutting-edge technology. Our diverse and talented team brings ideas to life through creativity, innovation, and collaboration. From exciting lottery experiences to impactful partnerships, we’re shaping the future of gaming and making a difference in millions of lives. Join us and help reimagine how the world plays.

What We Offer

• Competitive compensation
• Profit sharing program – every role plays a part in our success!
• Comprehensive Group Benefits
• Opportunities for professional development
• On-Site Cafeteria & Outdoor Patio
• On Site Gym
• A variety of committee-driven employee engagement activities
• Free Parking
• Hybrid Work Environment

What You’ll Do

• Coordinate digital and game development projects across multiple customers, ensuring alignment between Product, Development, QA, and external stakeholders.
• Facilitate clear and timely communication by organizing and attending internal and customer meetings, preparing agendas, documenting minutes, and tracking action items through to completion.
• Track project progress, maintain dashboards, and provide regular status updates to keep teams and stakeholders informed.
• Support QA and customer UAT activities by coordinating test cycles, collecting feedback, and monitoring defect resolution.
• Create, organize, and maintain project documentation including requirements, release notes, change logs, decisions, and lessons learned.
• Support requirements gathering and estimation sessions by consolidating inputs, updating project plans, and maintaining schedules, sprint boards, and resource allocations.
• Manage release communication and approval workflows, ensuring stakeholders are aware of timelines, dependencies, risks, and readiness criteria.
• Proactively identify risks, issues, and blockers, escalating as needed to maintain delivery momentum and scope alignment.
• Maintain project management tools such as Jira, SmartSheet, and related systems to ensure accurate tracking and visibility

Who You Are

• Highly organized with a strong ability to manage multiple tasks, priorities, and timelines.
• A clear and confident communicator who can convey both technical and non-technical information.
• Collaborative by nature, comfortable working with cross-functional teams and external partners.
• Detail-oriented with a strong focus on accuracy, documentation, and follow-through.
• Proactive and solution-oriented, with the ability to identify risks and address issues early.
• Comfortable working in a fast-paced, deadline-driven digital environment.

What You’ll Bring

• Diploma or degree in Business Administration, Computer Science, Computer Engineering, or a related field.
• 2+ years of experience in project coordination, project management or a similar role, preferably in a technology or gaming environment.
• Experience facilitating meetings and managing communication with internal and external stakeholders (must have).
• Familiarity with project management tools and methodologies (e.g., Jira, MS Project, SmartSheet, Confluence).
• Knowledge of the software development lifecycle; familiarity with Agile principles is an asset.
• Experience supporting QA and UAT processes is considered an asset.
• Agile certification is preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Pollard Banknote Limited is an equal opportunity employer, committed to promoting and maintaining a diverse and inclusive workforce. Reasonable accommodations are available upon request.

Employment is contingent upon a satisfactory response from a Criminal Record Search.