Project Coordinator

HDR; Victoria; On-site; CAD 56,000 - 79,000; Full time

Job summary

A leading architecture firm in Victoria is looking for an experienced administrative professional to manage project-related functions. Candidates should have at least a Bachelor's degree and 5 years of experience. Skills in Microsoft Office are crucial. The role involves managing documents, budgets, and client invoicing while ensuring compliance with project obligations.

Benefits

Comprehensive benefits package

Paid time away

Tuition reimbursement

Qualifications

• A minimum of 5 years related experience required.
• Must be an active participant in the employee-owned culture.

Responsibilities

• Manage complex project and executive-level documents.
• Track and monitor project budgets and schedules.
• Compose correspondence and reports.

Skills

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in PowerPoint

Proficiency in Outlook

Education

Bachelor's degree

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Responsibilities

• Take responsibility for a wide variety of specialized project-related administrative and accounting functions
• Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
• Compose and develop correspondence and reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Attend all necessary meetings while taking detailed, formal meeting minutes for review and distribution
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
• Support client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Required Qualifications

• Bachelor's degree
• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) The pay range for Vancouver, BC: $61,000 - $87,000; The pay range for Victoria, BC: $56,000-$79,000.

Primary Location

Canada-British Columbia-Vancouver

Other Locations

Canada-Alberta-Calgary, Canada-British Columbia-Victoria

Industry

Architecture

Schedule

Full-time

Employee Status

Regular

Business Class

Healthcare ARC

Job Posting

Oct 28, 2025

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.